Administrative Executive

Singapore, Central, Singapore
- Department
- Operations & Maintenance
- Job posted on
- May 22, 2025
- Employment type
- Contract

**About Sembcorp**
- Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

**Play a role in Powering Asia’s Energy Transition**
- Play a role in advancing Asia’s energy transition As a leading renewable energy player, Sembcorp is driving sustainable change, with a growing portfolio of renewables and energy storage solutions across Southeast Asia, China, India, the UK, and the Middle East. Our Renewable Energy segment leverages strong execution and development capabilities to power a cleaner future.

**Purpose and Scope**
- As a administration executive, you will be responsible for assisting with both project-related tasks and daily office operations. This includes managing document control, procurement processes, office supplies, event planning, and various administrative duties.

**Key Roles & Responsibilities**
- Point of Contact for raising of Purchase Request (PR)
- Track and manage the status of Project PAC (Provisional Acceptance Certificate) milestones, ensuring accurate reporting and timely updates.
- Route documents through DocuSign for electronic signatures, ensuring all approvals are secured within established timelines.
- Assign and manage document numbering in system trackers, ensuring proper categorization, version control, and consistency across project/system documents.
- Support the drafting and maintenance of Standard Operating Procedures (SOPs) for administrative and facilities management processes.
- Support new hire onboarding.
- Order and maintain office supplies, coordinate with vendors, and manage office equipment servicing.
- Maintain & Support Fleet Management policies, servicing
- Organize and support internal meetings, staff events, and training sessions.
- Prepare regular reports on expenses and office budgets
- Support in planning of company events.
- Ensure the office environment is clean, safe, and well-organized.
- Any other appropriate duties as required on business needs

**Qualifications & Preferred Skills**
- Diploma in any field
- 2-4 years of experience in administrative, project, or office support roles.
- Self-starter and ability to self-manage.
- Able to prioritize and detail oriented
- Proficient in MS Office, Words, Excel & PowerPoint
- Proficient in SAP software
- Experience with DocuSign or similar electronic signature tools, and SharePoint for document management is preferred.
- Capable of working both independently and collaboratively within a team.
- Have initiative, good attitude and willing to learn

**Our Culture at Sembcorp**
- At Sembcorp, our culture is shaped by a strong set of shared behaviors that guide the way we work and uphold our commitment to driving the energy transition.
- We foster an institution-first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.
- Join us in making a real impact