
Shipping Document Specialist
2 weeks ago
**Able to coordinate, prepare and process inbound, inbound & transhipments.**
- **Must have experience in pick and pack processes as well as delivery processes.**
- **Has knowledge on shipment flows and shipping incoterms.**
- **Good understanding of documents and information related to goods and shipments such as packing lists, invoices, country of origin, weights, dimensions, sea and air ports.**
- **Able to accurately and timely prepare shipping/trade documents such as packing list, proforma invoices, commercial invoices, certificate of origin, Bills of Lading, Airway Bills, Letters of Credit, shipping insurance, import and export permits etc.**
- **Collate all export shipping documents; perform basic checks; scan to buyers; negotiate it against the LCs received with banks; and file these documents**
- **Monitor and co-ordinate with carriers/freight forwarders for booking and shipment delivery.**
- **Coordinate with shipper and consignee of shipping schedules, delivery, shipment updates and warehousing requests.**
- **Coordination with external logistics stakeholders such as transporters, warehouse operators, truckers, freight forwarders etc to ensure smooth & timely handling of cargo.**
- **Coordinate with banks and financial institutions on trade documents.**
- **Ensures inbound and outbound are shipped out/delivered as per schedule.**
- **Liaise with internal team and external customers and resolve customer requirements and operational issues.**
- **Manage and conduct periodic cycle counting to always ensure inventory accuracy & integrity.**
- **Knowledge of some partial accounting processes Like Delivery Orders, Invoicing, AP & AR.**
- **Prepare Cheque and/or Online payments to vendors on timely manner.**
- **Maintaining and preparing appropriate & feasible filing system to review supporting documents & reports when needed.**
- **Able to provide leadership in managing a team in warehouse operation functional needs.**
- **Undertake and co-ordinate tasks as assigned by senior management.**
- **Shows initiative in improving warehouse and operational processes.**
- **Capable and alert in managing multiple shipments at same time**
- **Proficient in Microsoft Office, especially Excel and Outlook**
- **Good command of English oral and written communication skills**
- **Ensure compliance and alertness in workplace safety.**
- **Work style meticulous, rigorous, have a strong work enthusiasm and sense of responsibility.
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Shipping Assistant
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