Assistant Admin Manager

6 days ago

Bedok, Singapore ABSOLUTE MAINTENANCE SERVICES PTE LTD Full time

In this role, you will also be responsible for ensuring general administrative support for the Operation department:

- Provide administrative support to our contract requirements
- Formulate Administrative Executive / Assistant job scope and SOP
- Maintain department files, documents, and records, prepares monthly project reports and claims
- Issuance of quotation, purchase order, work order and variations order
- Prepare project budget & forecast report
- Provide project management support including communication activities across the operation members and our stakeholders
- Ensuring the overall monthly submission dateline are met on time

**Key Responsibilities**:

- Provide administrative and public affairs support for department, including support for department leader maintains calendar, arranges meetings, manages cadence of communication, and event management
- Maintain department notice boards, schedules, and performance charts
- Prepare quotation, work order and variation order
- Maintain department organization chart, schedule appointments and coordinate meetings
- Manage & ensuring department team member meet target dateline
- Prepare monthly/periodic results reports for department, including budget and headcount reports
- Prepare & consolidate monthly report/claims for submission
- Ensure timely submission of relevant document by operation members
- Maintain office equipment, stationery and inventory for department, including office supplies (stationary, consumables, other)
- Generate requisitions when inventory meets re-order quantity, maintain appropriate inventory level
- Check invoices and delivery orders to ensure goods received, resolve any discrepancies, file invoices and delivery order

**Requirements:

- **
- Diploma/Degree in Business Administration or relevant
- Minimum 2 years of experience in similar function
- Proficient in MS Office Application
- Meticulous and well organized
- Positive attitude, responsible and a team player

**Job Types**: Full-time, Permanent

**Salary**: $4,000.00 - $4,500.00 per month

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Performance bonus

Work Location: One location

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