Admin Assistant

18 hours ago

Bedok, Singapore A4 INTERNATIONAL PTE LTD Full time

**Admin Assistant (HQ)**:
Overview

Job Function

**Office Management**:

- **Maintain** a highly organized and tidy office environment.
- **Manage** and **procure** all office supplies and inventory for both HQ and site offices.
- **Coordinate** essential office equipment maintenance and repairs.
- **Handle** all incoming and outgoing mail and facilitate courier services efficiently.

**Communication & Correspondence**:

- **Answer** and **direct** incoming phone calls with professionalism.
- **Greet** and **assist** visitors, ensuring a welcoming environment.
- **Draft, proofread, and edit** various documents, memos, and reports for accuracy and clarity.

**Scheduling & Coordination**:

- **Organize** and **coordinate** internal and external meetings, including room bookings and basic preparation.
- **Assist** with the planning and coordination of company events or special projects.

**Corporate & Data Management**:

- **Maintain** comprehensive physical and digital filing systems, ensuring easy retrieval of documents.
- **Assist** with Annual General Meeting (AGM) compilation, printing, and Certificate of Permissible Operations (COP) preparation.
- **Manage** administrative aspects of project takeovers and handovers, including documentation.
- **Act** as a key liaison for authority inquiries (e.g., ACRA, IRAS) and manage corporate filings via **Corpass**.
- **Process** and **administer** documents related to specific statutory sections (e.g., S47 & S65, likely related to BMSMA or similar corporate regulations).
- **Execute** e-filing for AGMs, Office Bearer updates, and By-law lodgements.
- **Conduct** bi-annual checks on shop names and ownership details with the Urban Redevelopment Authority (URA).
- **Support** PDPA (Personal Data Protection Act) maintenance and compliance efforts under the guidance of the Admin Manager.
- **Handle** general resident enquiries, providing administrative support where required.

**General Support & Assistance**:

- **Provide** comprehensive administrative support to managers and other team members.
- **Assist** with various special projects and research tasks as needed.
- **Prepare** and **reconcile** expense reports accurately

**Requirements**:
**Certifications**:

- Relevant **certifications** in office software (e.g., Microsoft Office Suite) or administration are a strong asset.

**Experience & Skills**:

- Proven **administrative or office support experience** (e.g., 1-3+ years) is highly desirable.
- **Excellent communication skills**, both written and verbal, with a professional and articulate demeanor.
- **Strong**organizational and time-management skills**, with the ability to prioritize tasks and meet deadlines.
- **Exceptional attention to detail** and accuracy in all tasks.
- **Proficiency** in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various digital platforms.
- Ability to **handle confidential information** with discretion.
- **Multilingual capabilities** (e.g., proficiency in Mandarin, Malay, or Tamil) are a strong advantage for communication with diverse stakeholders in Singapore.
- **Proactive** and **resourceful**, with a problem-solving mindset.
- Employment

Full-Time
- Location

Kaki Bukit, Singapore
- Department

Admin

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