Office Administrator

4 days ago

Singapore MOTOR MEGAMALL PTE. LTD. Full time

Job Title: Office Administrator

**Job Description**:
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office and supporting various administrative tasks. Your exceptional organizational skills, attention to detail, and ability to handle multiple priorities will be key to success in this role.

**Responsibilities**:

- Greet and assist customers, ensuring a warm and professional reception experience.
- Manage incoming calls and correspondence, redirecting them as necessary.
- Maintain office supplies and inventory, placing orders when needed.
- Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
- Prepare and distribute internal communications, memos, and reports.
- Maintain and update employee records, including attendance, leave, and personal information.
- Assist in processing payroll and managing employee benefits administration.
- Manage and maintain filing systems, both physical and digital, ensuring accuracy and accessibility of documents.
- Handle incoming and outgoing mail and packages, including sorting, distributing, and tracking deliveries.
- Support the coordination of company events, meetings, and conferences.
- Collaborate with other departments to facilitate smooth communication and coordination.

**Requirements**:

- Proven experience as an Office Administrator, Administrative Assistant, or similar role.
- Familiarity with the motor trade industry is preferred.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in handling administrative duties.
- Outstanding verbal and written communication skills, with a professional and courteous demeanor.
- Ability to multitask and work well under pressure in a fast-paced environment.
- Strong problem-solving skills and the ability to exercise discretion and confidentiality.
- Exceptional interpersonal skills and the ability to work collaboratively with a diverse team.
- High school diploma or equivalent; additional certification or training in office administration is a plus.

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