Executive Secretary

2 weeks ago

Singapore ALPLA ASIA PACIFIC PTE. LTD. Full time

**What you will enjoy doing**:
Executive Support
- Personal assistance to MD (travel management, visitor handling, government interface, country coordination etc.)
- Maintain a highly responsive relationship on the day-to-day work activities of MD
- Provide secretarial duties to MD by coordinating and communicating with internal and external customers professionally.
- Well interface between internal and external, MD and senior management, or customers and colleagues.
- Marketing Communications internal/external, a-voice campaign, Pioneers hub etc.
- Organize and coordinate company events, marketing and advertising, exhibitions, or meetings, such as board management meetings, customer days and company teambuilding activities,
- Prepare all necessities and materials to ensure professional events customized according to different themes and audience groups.
- Prepare business correspondence, presentation material, reports, agenda and perform minutes taking in a precise and accurate manner.
- Proactively perform projects and assignments independently to support MD boosting company cultural and employer branding.
- Support with business report preparation, meeting minutes etc.

Administrative Support
- Provide administrative support to board members / senior management and visitors.
- Office Management Singapore location relevant admin, office renovation, supplier management, office supply, Greenery, Canteen, food, guard house and office image, cleanliness etc.
- HR & HSE support for noncritical topics for the Singapore location only.

**What makes you great**:

- University graduates with bachelor’s degree or above.
- Excellent command of written and spoken English.
- 5 years’ experience working in Admin or marketing or secretary jobs
- Excellent communications, interpersonal and negotiation skills.
- Pleasant, mature, and committed, well organized, detail oriented and able to handle correspondence independently.
- High sense of integrity and confidentiality
- Good in time management and prioritizing tasks.
- Responsible, self-motivated, able to handle projects independently & work under pressure
- Excellent skills in MS Outlook, Words, PowerPoint, and Excel etc.

**What you can expect working with us**:

- Competitive compensation and benefits package
- Internal and external training possibilities to further develop technical and/or behavioral competencies
- Challenging tasks in a global working environment embracing family culture
- Room for active involvement and further growth within ALPLA’s growing Asia-Pacific organization

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