Facilities Administrator

2 weeks ago

Singapore International Baccalaureate Full time

**Job Type**: Full-Time, Permanent
5-day work week in office

About the IB

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate® (IB) may have the ideal opportunity for you The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it's an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world.

About the job

This role assists the Facilities Manager in ensuring that facilities activities are undertaken to a high professional standard and that the office environment meets the needs of the people that work in it. The post holder provides support in administrative matters and first-level technical support in maintenance of the office when required on a daily basis and on an ad-hoc project basis.

Key Responsibilities
- Prepare Purchase Requests (PRs) and Purchase Orders (POs): Ensure that all vendor POs have enough funds to pay respective incoming invoices by maintaining the open PO funding report
- In partnership with Facilities Manager, manage the Facilities vendors and contracts
- Prepare & submit monthly Facilities department real-time monthly invoices budget report
- Assist in Reception duties
- Responsible for ensuring the day-to-day effective running and maintenance of the office including, but not limited to: water filtration equipment, coffee machines, refrigerators, sinks, lighting, restroom equipment in good working order, etc. This includes requests received via ServiceNow portal.
- Oversee hospitality staff to ensure they are undertaking the maintenance of the office, which includes cleaning and overall tidying of the office environment per their vendor contract.

About you
- Diploma or equivalent
- Good administrative experience in an office environment
- Customer-facing experience an advantage
- Some technical expertise an advantage. (On-the-job training is provided)
- Familiarity with Microsoft Office Suite
- First aid and fire safety qualifications preferred (training is provided)
- Fire warden experience preferred (training is provided)

In addition to your salary, we offer an attractive range of benefits for Singapore-based:
20% employer's CPF contribution
S$1200 yearly flexible credits
20 Days annual leave, plus public holidays, with the choice to buy or sell up to 3 days annual leave using flexible credits
Life assurance 2x annual salary
Flexible working hours due to nature of work
Organisation sponsored learning opportunities for professional development
Corporate passes to Singapore Zoo, River Wonders and Gardens By The Bay

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