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Operation and Admin Executive

2 weeks ago

Singapore MJI UNIVERSAL PTE. LTD. Full time

**Operation and Admin Executive**

We are looking for an Operation and Admin Executive who is capable and enthusiastic about a role that requires proactive communication skills, good office management capabilities, and an appetite for teamwork, working with managers in supporting the business.

As the **Operation and Admin Executive **, you are responsible for the daily trade operations of the supply chain. You will also assist in business administration, handling confidential and time-sensitive materials. This role will provide a great stepping stone in your career, you will gain valuable knowledge and skills as you build towards a more Operation Management role.

**About us**

We are a small entity but part of a listed organization in Japan. We work with clients throughout the Asia Pacific on feed ingredients and agri-commodities. The company has committed to a growth plan of expanding its product portfolio in the next 3 to 5 years and to support our growth strategy, we have created this new role to join us on a full-time basis. At the heart of everything we do are our Values “Go Explore, Keep Learning, Build Trust, Work Together” and we are looking for an **Operation and Admin Executive **who believes that these values make us stronger and embrace them as their own.

**Operations Support**:

- Responsible for the full spectrum of shipping operations, contract management, and documentation.
- Handle full set of shipping documents for fast turnaround, shipment process, contracts allocations & vessel nominations.
- Handling shipping coordination with suppliers, buyers, shipbrokers, ship owners/agents, surveyors, insurers, etc., to ensure smooth loading and shipping.
- Work on invoicing, shipping claims, demurrages/delivery, receivables, payables, clients' aging accounts, etc.
- Support process improvement, internal control policies, compliance, and statutory matters
- Manage other ad-hoc shipping or operational activities

**Admin Support**:

- Maintain data entry
- Prepare fixed asset addition and disposal schedules and any other ad-hoc reporting
- Generate monthly and quarterly reports for Management
- Coordinate with outsourced service providers and agents
- Manage HR records, welfare, and policies
- Any other ad-hoc administration support duties assigned

**We value our employees and in return for this new role we offer**:

- Career Advancement within Group of Companies
- Performance Bonus
- Competitive Salary with Medical Benefits
- Continuous training, support and focus on your personal and professional development
- A truly diverse working environment where differences are embraced and a family-friendly culture is promoted

**Soft Skill**
- Independent, initiative, eagerness to help and learn
- Meticulous, organized, systematic and detail-oriented
- Passion for problem-solving and increasing efficiency in a startup environment
- Willing to be flexible and deal with a fast-changing dynamic work environment

**Technical Competency**
- Handling experience for day-to-day admin and operational work
- Working experience with Service Providers, System Integrators, or IT Company setup
- Microsoft suite knowledge, or other computerized accounting software
- Active participation in the strategic planning process, developing administrative processes

**Education**:

- Advance Diploma or equivalent