Team Secretary

5 days ago

Singapore THOMSON MEDICAL PTE. LTD. Full time

The Team Secretary is to project a polite and professional front at the TMG office when dealing with the Board, fellow employees and visitors. She is to ensure that the various office administration process and systems are efficiently and effectively managed and the office is properly maintained.

**Responsibilities**:
**Personal Assistant (“PA”) to Group CEO (“GCEO”) and Group CFO (“GCFO”)**:

- Provide comprehensive support to the GCEO and GCFO in all secretarial and administrative functions;
- Calendar management for GCEO and GCFO including scheduling of meetings and coordination with external parties; and
- Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.

**Senior Management Support**:

- Support the senior management in secretarial and administrative functions;
- Support senior management in scheduling of meetings and coordination with external parties;
- Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations; and
- Arrange and coordinate Board, committees and departments meetings, including preparing of any board pack documents.

**Office Administration**:

- Handle office tasks and clerical support, such as scanning, faxing, copying, filing, compiling and generating reports and presentations;
- Manage office, pantry, IT and telecommunications and cleaning supplies, equipment and services;
- Manage mailroom, courier services and driver scheduling;
- Answer and screen phone calls and route callers to the appropriate party;
- Generate reports, transcribe minutes from meetings, and create presentations, when required;
- Manage and liaise with other departments and external vendors for all office related matters;
- Assist with any ad-hoc duties assigned.

**Internal/ External Meetings**:

- Manage meetings rooms bookings, refreshments and cleanliness;
- Greet and receive guests and provide refreshments to guests; and
- Organise refreshments and or meals for internal and external meetings, including procuring meals and preparing drinks.

**Others**:

- Any other matters when required by Management.

**Requirements**:

- Recognized Private Secretarial Certification or Diploma
- Prior administrative experience.
- Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
- Good organisation skills and able to multi-task, prioritise projects and work under tight timeline.
- Organised, neat and pays attention to detail.
- Team player with positive attitude.
- Good interpersonal skills and polite to colleagues and guests.
- Desire to be proactive and create a positive experience for others.
- Willingness to learn and acquire new skills to improve job efficiency and effectiveness.

  • Team Secretary

    4 days ago

    Singapore VERTEX VENTURE MANAGEMENT PTE. LTD. Full time

    **The Role** **Responsibilities**: - Provide effective administrative and secretarial support including managing schedule, arranging and coordinating meetings/ teleconferences, etc. for Senior Management - Work closely with office admin and all secretaries/ executive assistants within Vertex’s group - Any other ad-hoc duties as assigned including...

  • Team Secretary

    3 weeks ago

    Singapore Meinhardt Group Full time

    Job Description & Requirements Secretarial Duties Support daily activities of the Team Leaders and project teams Take instructions and respond to emails / letters Arrange internal and external meetings, setup virtual meetings via Teams Receive guests and arrange meeting rooms, refreshments and presentations Handle travel arrangements – flight...

  • Senior Secretary

    3 days ago

    Singapore WOH HUP (PRIVATE) LIMITED Full time

    Reporting to the Group Chief Financial Officer, this role will support the Finance team on secretarial duties and administrative tasks required for day to day operations of the department. - General administrative and secretarial duties including but not limited to; managing leave for department, arranging meetings with internal and external stakeholders...

  • Senior / Team Leader, Corporate Secretarial

    19 hours ago

    Singapore RSM STONE FOREST CORPSERVE PTE. LTD. Full time

    • Manage a portfolio of clients in providing corporate secretarial services• Handle full spectrum of corporate secretarial duties including incorporation, strike-off, preparation of directors'/shareholders' resolutions for on-going corporate secretarial matters• Onboard new clients in accordance with policies and procedures• Liaise with statutory...

  • Secretary

    2 weeks ago

    Singapore ONEMILLENNIUM PAC Full time

    We are looking for an experienced corporate secretary to lead the team in Singapore and support in Malaysia. **Responsibilities**: Handle full spectrum of company secretarial matters independently for a portfolio of clients Knowledge on listed companies and fund structures preferable Acting as the named company secretary for clients Organize and...

  • Manager, Corporate Secretarial Team

    1 day ago

    Singapore JENGA CORP PTE. LTD. Full time

    **Jenga Corp wishes to hire a Manager for the Corporate Secretarial team.** **About the role**: - Understand and gather clients’ requirements, analyse, design and implement business performance approaches, develop tailor-made solutions; - Work closely with Business Consultants and clients to ensure positive impact and sustainable results; - Manage and...

  • Secretary

    1 week ago

    Singapore MAYER BROWN PK WONG & NAIR PTE. LTD. Full time

    **Responsibilities**: - Provide a full secretarial support to lawyers - Provide a responsive and professional support service; have a flexible and enthusiastic approach to team work - Responsible for locating files and maintaining good files records - Assist in drafting letters and preparing presentation materials **Qualifications / Person...

  • Secretary

    4 days ago

    Singapore ELITEZ & ASSOCIATES PTE. LTD. Full time

    **Descriptions**: - Handling full spectrum of company secretarial - Preparing meeting files for members and board of directors - Preparing and reviewing the minutes - Liaising with directors, external company secretaries, lawyers, auditors or regulatory officers from ACRA - Preparation of annual general meeting documents - Updating the statutory records and...

  • Corporate Secretary/Secretarial

    2 weeks ago

    Singapore THE EDGE PARTNERSHIP HOLDINGS PTE. LTD. Full time

    We are currently partnered with a leading firm, looking to add a Corporate Secretary to their team. In this role, you will be responsible for managing secretarial duties across offshore regions, overseeing statutory filings, maintaining records and preparing relevant documents for board meetings. Qualifications: Degree or equivalent ICSA qualification ...

  • Secretary

    1 day ago

    Singapore WOH HUP (PRIVATE) LIMITED Full time

    The Secretary is responsible for providing administrative and secretarial support to the Director of Architecture. A summary of the responsibilities of this position are, and not limited to, as follows: - Manage and update manager’s calendar, appointments and keep up with his daily schedule - Coordinate logistics of business trips and meetings -...