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Patient Service Associate
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**1.** **Job Purpose**
The jobholder is responsible to the Nurse Manager in performing all administrative, secretarial and operational duties using specific knowledge of medical terminology and hospital procedures to achieve patient service quality.
**2.** **Duties and Responsibilities**
**2.1 Primary Job Duties and Responsibilities (80%)**
Admission / Discharge / Transfer of patients
- Pulling of patient from areas of admission
- Assist nursing staff to prepare and coordinate clerical work for patient admission / discharge / transfers (step-down care, Senja etc.) as per hospital policy and procedure
- Record, update and check completeness of patient’s data / admission / discharge / transfer in medical records / electronic systems/ register book
- Daily entry of ward charges, patient diets, clinical requirements etc
- Schedule / confirm patient diagnostic appointments (with / without preparations) / surgeries / consultations / re-admission and discharged TCU
- Notify necessary parties on patient discharge as per policy and procedure
Administration / Operational Duties
- Responsible for ordering non-medical supplies (stationary, forms, educational pamphlets etc.)
- Order re-supply of consumables when necessary under direction of nursing staff
- Perform book-keeping duties for medical records, case notes, correspondences, reports, invoices and phone directory etc
- Assist in getting support services from other units such as BME, CSS, OSS, ES, MRO, ambulatory service etc. where appropriate
- Keep updated on SOPs / HAPs relevant to job scope and hospital emergency situations
- Attend Inpatient Service Associate meeting
Reception
- Function as a receptionist who greet visitors, ascertain purpose of visit and direct them to appropriate staff
- Handle enquires and requests from external and internal customers, ensuring good visit experiences
- Answer, screen and direct telephones calls to appropriate staff
- Ensure tidiness of front counter, functionality of routine equipment in ward, availability of relevant documents / forms / notes and replenishment of informational materials in ward
**2.2 Secondary Duties and Responsibilities (20%)**
- Assist with or participate in work process / quality improvement projects/ special assignments for ward when required
- Assume any duties / responsibilities as assigned by Nurse Manager
**Working Hours**
**Weekday (Shift)**
**6.30am - 4.30pm, 8.30am - 6.00pm**
**Saturday**
**7.00am - 12.00pm (If scheduled)**
**Sunday / PH**
**Closed
