Accounts Supervisor

4 hours ago

Singapore HOLIDAY INN EXPRESS & SUITES SINGAPORE NOVENA Full time $2,800 - $3,000

The Accounts Supervisor supports the Hotel in optimising its financial transactions and systems. He/she is responsible for liaising with vendors/suppliers on correspondences relating to payment matters, strengthening and growing relationships with vendors/suppliers through timely payments. The Accounts Supervisor also assists in streamlining and improving the accounts payable process.

Your day-to-day

General Cashier Function

  • Daily banking involving reconciling cash collection against Daily Cash Summary and balancing cash collection.
  • Process petty cash as required on a biweekly basis and forward to Finance and Business Support Manager for reimbursement.
  • Ensure banking is done weekly with Assistant Security Manager.
  • Prepare over and under cash collection and balancing on a daily basis.
  • Issue and return house bank contracts as required and prepare house bank accounts summary monthly.
  • Process due back daily.
  • Liaise with various departments on cashiering operation.
  • Counting of cash balance for Laundry washer and dryer.

Accounts Payable Function

  • Maintain New Users/update of user profile in Purchase Plus+.
  • Assist with creation of new vendor and acquiring new credit facilities.
  • Prepare and maintain Purchase Plus cheat sheet for the BSC AP.
  • Create and maintain buy list for all departments. Ensure new items are keyed into Purchase Plus within 3 working days.
  • Ensure all purchases are in line with the hotel purchasing policy and Delegation of Authority.
  • Ensure that all Hotel POs (except for Market List POs), issued to suppliers & contractors, etc., are duly approved by Finance and Business Support Manager or General Manager.
  • Work closely with related departments to ensure all invoices have the appropriate documentation attached and approvals prior to processing.
  • Document and ensure that all paperwork/information related to order supply, forms, and other resources are readily available.
  • Consider possible savings in short-term and long-term consequences.
  • Match invoices, DOs, POs and PRs, reject unauthorized merchandise and clarify, if needed upon receipt of deliveries.
  • Ensure Invoices are duly stamped and signed by user department.
  • Complete Goods Receive (GR) data entries daily and submit receiving reports to BSC.
  • Coordinate deliveries with vendors and ensure driveway is clear during peak hours.
  • Scan and forward all documents (Invoices/DO/SO, etc.) to BSC team after inputting the coding on a timely basis.
  • Flag out missing Credit Note/Invoices.
  • Collate vendors/suppliers' documentation for payment processing.
  • Run giro payment/electronic fund transfer for approval on a monthly/weekly basis.
  • Perform Statement of Account reconciliation.
  • Participate and assist with the month-end inventory process.
  • Assist in invoice posting and payments and month-end accruals.
  • Maintain a filing system for account payable records.
  • Respond to and resolve vendors/suppliers’ and other accounts queries.
  • Maintain the batch register and balance daily to general ledger.
  • Generate vendors/suppliers’ aging report and ensure it balances with General ledger.
  • Ensure all controls are in compliance with internal/external audit requirements.
  • Perform weekly bank reconciliation with BSC team.
  • Assist in coordinating the preparation of the departmental annual budget.
  • Support implementation of projects.
  • Other ad hoc duties assigned by Finance and Business Support Manager.
What we need from you
  • Minimum Tertiary education with strong IT Proficiency especially in Hotel Systems is a must.
  • Ability to work with shared service is an added advantage.
  • Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities.
  • Ability to evaluate legal and business risks and ramifications of proposed contractual terms.
  • Consistently offer professional, engaging and friendly service.
  • Minimum 2 years of purchasing/accounting experience in the hospitality industry in similar capacity.

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