Executive/Senior Executive

Company description:
The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore
Job description:
About NUS Business School
Founded in the same year that Singapore gained independence, NUS Business School stands today among the world's leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.
For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family
To learn more about the NUS Business School, please visit
Job Description
We are seeking a meticulous, service-oriented, and forward-thinking individual to join the MSc Programmes Office as an Executive/Senior Executive (Programme Management / Digital Initiatives). The primary focus of this role is to provide end-to-end support in academic programme administration for the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management (SCM) programmes and Graduate Certificates, while also assisting in team-level process improvement through digital tools and data-driven insights.
Programme Administration & Stakeholder Engagement
Provide overall end-to-end support in the overall programme management for NUS Business School-related aspects of the MSc in Smart Industries and Digital Transformation (MINT) and MSc in Supply Chain Management degree programmes.
Liaise with faculty members, MSc Programme Managers and external partners, and foster good rapport where possible, to ensure smooth operations across academic and administrative processes.
Maintain good rapport with key stakeholders (i.e. NUS Business School's Department of Analytics and Operations, NUS College of Design and Engineering's Department of Industrial Systems Engineering & Management and NUS School of Continuing and Lifelong Education).
Coordinate class timetable scheduling, course registration, marks processing, faculty communications and data preparation for student feedback.
Coordinate with the NUS School of Continuing and Lifelong Education (SCALE) on matters relating to processing of online applications and SSG-funding claims.
Coordinate with the NUS Business Analytics Centre to support classroom booking and circulation of marks to the Board of Examiners for the MSc in Business Analytics (MSBA) programme.
Handle Graduate Certificate applicants' queries and feedback with professionalism and empathy.
Operation Efficiency & Data Management
Support the programme management team in streamlining manual processes and enhancing operational efficiency through digital tools (e.g., SharePoint, Excel automation, dashboards).
Manage and generate reporting dashboards, maintain accurate data records and perform regular data cleaning, tracking and reporting.
Assist in identifying, piloting, and implementing digital tools that enhance workflow and user experience.
Proactively suggest enhancements based on emerging best practices in technology and education operations.
Other responsibilities:
Covering buddy for other partner programmes, including MSc in Venture Creation, MSc in Environmental Management, MSc in Digital Financial Technology and the Graduate Certificates programmes run by the MSc Programmes Office.
Support MSc Programmes Office's events such as orientations and graduation activities.
Support in new initiatives when required (e.g. participating in Innovation Taskforce)
Other duties assigned by the Head of MSc Programmes Office, Head of Programme Management and Team Lead of the MSc Partner Programmes Team.
Qualifications
A good Bachelor's Degree with at least 2-3 years of relevant experience in programme administration or academic support.
Strong organisational and coordination skills with attention to detail, accuracy and follow-through.
Strong stakeholder management and interpersonal skills; with the ability to communicate effectively (both written and spoken) with diverse stakeholders
Ability to handle multiple tasks and timelines in a dynamic work environment
Comfortable using digital platforms such as Microsoft Excel (including formulas and macros), SharePoints, Teams and data dashboard.
A proactive mindset in identifying areas for workflow optimisation and supporting digital initiatives within the team.
Experience or interest in basic automation, digitalisation or data reporting (e.g. using tools like Power Automate, Power BI etc) is desirable.
Track record in digital transformation or workflow automation projects is a plus.
Familiarity with survey tools, data visualisation, and basic scripting and automation tools is a plus
(Appointment job grade will commensurate with the selected candidate's experience)
More Information
Location: Kent Ridge Campus
Organization: School of Business
Department : Dean's Office (BIZ)
Employee Referral Eligible: No
Job requisition ID : 29766
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