Administrative Support Specialist

2 weeks ago


Singapore beBeeEngineering Full time

Job Title:

Administrative Support Specialist

Description:

The Administrative Support Specialist plays a pivotal role in ensuring seamless operations within the Engineering Department. This position involves managing project documentation, facilitating effective communication, and providing essential support to engineers and project managers.
Key Responsibilities:

  • Coordinate and oversee administrative tasks within the Engineering Department
  • Track and manage building licenses and engineering contracts
  • Receive and verify basic delivery items and materials
  • Maintain accurate office records, databases, and engineering documentation
  • Handle incoming and outgoing correspondence to ensure timely communication
  • Provide administrative support for ongoing projects and routine operations
  • Understand and manage basic engineering parts, tools, and technical terminology
  • Support communication between engineers, project managers, and other departments
  • Prepare reports and assist in procurement and vendor coordination
Requirements:
  • Minimum 3 years of experience in an administrative or coordinator role
  • Preferably with a background in hotel engineering, building facilities, or construction maintenance
  • ITE/Nitec Certificate in Building Facilities Maintenance or related field
  • Strong organizational skills with attention to detail
  • Proficient in Microsoft Office (Excel, Word, Outlook)
  • Experience in managing multiple coordination responsibilities across various programs
  • Strong interpersonal skills and ability to build partnerships within and outside the department
  • Self-motivated, responsible, and capable of working independently or in a team


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