Administrative Manager

3 days ago


Singapore Industrial & Commercial Facilities Management Pte Ltd -ICFM Full time

We are seeking a highly organized and proactive Administrative Manager to oversee and manage key administrative functions within our organization. This is a leadership role requiring attention to detail, excellent communication skills, and the ability to manage multiple responsibilities in a fast-paced environment. Responsibilities Provide day-to-day administrative support and work closely with the Operations team. Serve as a liaison between stakeholders on administrative matters. HR Perform daily checks on attendance to ensure timely approval. Maintain up-to-date employee records and documentation. Keep track of employee overtime (OT). Monitor and verify attendance and working hours. Check the daily attendance tracking system and ensure timely submission and accuracy. Generate and submit regular reports to management regarding workforce attendance and productivity trends. Handle leave applications (e.g., MC, AL) in the app portal on behalf of employees. Operations Submission of staff expenses and petty cash claims. Prepare monthly integrated Facilities Management (IFM) schedule for sites. Prepare and consolidate inspection reports and supporting documentation for processing of invoices. Assist with submission of data for sustainability reporting. Procurement Oversight Manage and coordinate the procurement of office supplies, equipment, and services. Develop and maintain relationships with vendors and suppliers. Ensure all purchases are cost-effective, timely, and compliant with company policies. Maintain accurate procurement records and documentation. Finance Ensure recurring and ad-hoc invoices are sent promptly to external customers. Check that invoices are sent with supporting documents. Email invoices to external customers and handle billing inquiries. Develop and implement administrative systems and policies to improve efficiency. Maintain and update the department common drive. Provide support for audits, reporting, and general compliance as needed. Any ad-hoc duties assigned. Qualifications Diploma/Degree in Business Administration or a related field. Relevant work experience in facilities management is an advantage. Excellent communication and interpersonal skills. Strong organizational abilities and attention to detail. Ability to multitask and perform well under pressure. MS Office knowledge is essential. To know more about us, please visit our website at: icfm.com.sg . We regret that only shortlisted candidates will be notified. Seniority level Mid-Senior level Employment type Full-time Job function Administrative, Human Resources, and Finance Industries Facilities Services and Real Estate #J-18808-Ljbffr



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