Office and administrative executive

3 days ago


Singapore X-Press Feeders Full time

This position is for HICO Asset Management which is one of the legal entity under X-Press Feeders Group.
Company Profile:
In a rapidly evolving world, HICO believes in building long-term sustainable businesses for the
new economy. We are an investment company focused on the maritime and logistics sectors, with interests in hospitality. We invest in new technology, venture and established companies with growth opportunities. HICO takes an active and direct approach with its investments, and has a proven track record building businesses by working with management teams and partners. At HICO, we foster a collaborative and performance-driven culture, where continuous learning and excellence are at the core of everything we do.
Summary:
As an Office and Administrative Executive, you will be responsible for overseeing daily office operations, including reception management, office administration, travel arrangements, and event coordination. Your role ensures efficient communication, well-maintained facilities, and seamless logistical support for meetings and staff needs.
Employment Type:
Permanent
Reports to:
Personal Assistant
Role and Responsibilities:
Reception and Front Desk Management
Greet visitors and manage incoming calls, emails and correspondence.
Ensure a professional and welcoming reception area.
Prepare and serve drinks to guests.
Handle incoming and outgoing mail and courier services.
Office Facilities and Administration
Oversee office and pantry supplies, equipment, and maintenance needs.
Coordinate with vendors and service providers for office-related matters.
Organizing and maintaining physical and digital files. Printing of documents when requested.
Update mailing list and print labels for festive greetings.
Responsible for raising payment for utilities, office rental, cleaning services and other ad hoc invoices, ensuring prompt payments.
Travel Arrangements
Arrange travel bookings, including flights, accommodations, and transportation.
Coordinate travel schedules and itineraries.
Meeting and Events Coordination
Coordinate logistics arrangements (venue, catering, setups, etc.) for meetings and events.
Book meeting rooms and ensure necessary equipment and refreshments are arranged.
General Administrative Support
Assist team with administrative tasks as needed.
Handle ad hoc assignments and special projects.
Requirements:
Minimum Diploma with at least 2 years of relevant work experience
Excellent organizational and time management skills, with the ability to multi-task and prioritize
tasks effectively.
Strong written and verbal communication skills.
Proficiency in MS Office (Word, Excel, Power Point, Outlook) and other relevant software.
Ability to handle sensitive information with a high level of confidentiality and discretion.
Exceptional attention to detail and accuracy in all tasks.
Ability to work independently with minimal supervision.
A proactive and positive attitude with the ability to adapt to changing priorities and deadlines.
#J-18808-Ljbffr



  • Singapore Space Executive Full time

    Administrative Assistant to ExecutivesSpace Executive is seeking a highly organized and detail-oriented High-Level Administrative Assistant to join our team. As a key member of our support staff, you will provide top-level assistance to our executive team, ensuring their schedules, meetings, and correspondence run smoothly.About the Job- Coordinate...


  • Singapore Space Executive Full time

    Job SummarySpace Executive is seeking a highly skilled Administrative Coordinator for Senior Leaders to provide administrative support to our executive team. The ideal candidate will have excellent organizational skills, be able to multitask, and possess strong communication and problem-solving abilities.About the Job- Coordinate calendars, schedule...


  • Singapore EXECUTIVE OFFSHORE PTE. LTD. Full time

    Roles & ResponsibilitiesJob HighlightsWalking distance from Tanjong Pagar MRT Working hours: Monday - Friday 9 am - 6 pm Salary range: $2500 - $4000 (Depending on experience) Contract Job Opportunity (6 months and extendable) possible to convert to permanentResponsibilitiesProvide administrative support to the Chartering Department by conducting market...

  • Executive Assistant

    3 days ago


    Singapore Space Executive Full time

    Executive assistant : Budget up to SGD 6000 (wfo)My client is a well established private equity firm. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft...


  • Singapore Animal Concerns Research and Education Society Full time

    Roles & Responsibilities[FULL-TIME] Administrative Executive To support organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.What will you do?You will be providing administrative support for ACRES in an organised and timely manner, by assisting with tasks related to book keeping, operations and HR...


  • Singapore Animal Concerns Research and Education Society Full time

    Roles & Responsibilities[FULL-TIME] Administrative Executive To support organisational processes, enabling ACRES to smoothly and effectively advance our mission in animal advocacy.What will you do?You will be providing administrative support for ACRES in an organised and timely manner, by assisting with tasks related to book keeping, operations and HR...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    About the RoleNanyang Technology University is a world-class institution dedicated to academic excellence and innovation. We are seeking an experienced administrative professional to join our team as a Senior Administrative Officer.The successful candidate will be responsible for coordinating events, managing the Chair's calendar, and providing general...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    About the RoleThis is an exciting opportunity to join our team as a Senior Executive, Undergraduate Education Office at Nanyang Technological University (NTU). In this role, you will provide administrative support to the Undergraduate Education Office, ensuring the smooth operation of our programs and services.The ideal candidate will have a recognized...


  • Singapore Association of Women for Action And Research Part time

    Roles & ResponsibilitiesAWARE is Singapore's leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women's Helpline.We are looking for a highly organised, detail-orientated, and...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    We are seeking a highly motivated and organized individual to join our team as an Executive in the English Language and Literature (ELL) Department. As an Executive, you will be responsible for providing administrative support to the department, including managing course administration, timetabling, and examination matters for the Teachers' Language...


  • Singapore BTI Executive Search Pte Ltd Full time

    We are seeking an experienced Office Administrator to join our Human Resource team in Singapore. This is a unique opportunity to support the Regional CHRO and regional HR team, ensuring seamless operations within the department.Key Responsibilities:General administration, including approvals management, budgeting, and compliance with internal policies and...


  • Singapore Argyll Scott Full time

    Job Title: Executive Office AdministratorCompany OverviewArgyll Scott Asia is a dynamic and well-established FMCG company seeking an exceptional Executive Office Administrator to ensure seamless office operations and cultivate a positive workplace atmosphere.Key ResponsibilitiesEnsure the smooth daily operation of the office through expert coordination and...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    OverviewNIE invites suitable applications for the position of Senior Executive / Executive, Grants Management with the Office for Research (OfR). As part of our team, you will play a critical role in the administration of research grants.Your Key Responsibilities:Support the grants management team in the administration of research grants.Assist in...


  • Singapore Space Executive Full time

    Executive Support PositionWe are seeking a skilled Corporate Support Specialist to join our team at Space Executive. As a key member of our support staff, you will provide top-level assistance to our executive team, ensuring their schedules, meetings, and correspondence run smoothly.About the Role- Provide administrative support to senior leaders, including...


  • Singapore Private Advertiser Full time

    The Office & Administrative Executive is responsible for managing office operations and administrative functions to ensure seamless business support. This role oversees office management, pantry requisition, staffs events, onboarding and offboarding experiences, travel arrangements, and invoice processing. The successful candidate will play a crucial role...


  • Singapore Agency For Science, Technology And Research Full time

    Purchasing and Office Administration CoordinatorWe are seeking a highly organized and detail-oriented Purchasing and Office Administration Coordinator to join our team at the Agency For Science, Technology And Research. The successful candidate will be responsible for supporting the procurement process, ensuring compliance with technical and policy...


  • Singapore Association of Women for Action And Research Full time

    AWARE is Singapore’s leading gender equality advocacy organisation. For nearly 40 years, we have worked to identify and eliminate gender barriers through research, advocacy, education, and support services, including the Sexual Assault Care Centre and Women’s Helpline. We are looking for a highly organised, detail-orientated, and proactive...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    A recognised leader in innovation and technology, the College of Engineering (CoE) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally renowned schools, each with its own specialisation. The Role The Executive, Administrative and Outreach plays an important role in supporting and facilitating the outreach and...

  • Executive Assistant

    10 hours ago


    Singapore Agency For Science, Technology And Research Full time

    Key ResponsibilitiesWe are seeking an experienced Executive Assistant who can provide high-level administrative support to our Procurement and Administration team. Key responsibilities include:Supporting the procurement process by translating purchase requests from the technical team to online procurement systemsPerforming or supporting various activities...


  • Singapore RECRUIT EXPERT PTE. LTD. Full time

    Role SummaryWe are seeking an Executive Office Administrator to join our administrative team at RECRUIT EXPERT PTE. LTD. As a key member of our team, you will be responsible for providing exceptional support to our senior management team members. If you have a proven track record of delivering high-quality administrative services, we encourage you to apply...