Executive Assistant/Secretary

5 days ago

Singapore SEARCH PERSONNEL PRIVATE LIMITED Full time

Position : Executive Assistant/Secretary (HR Operations/CEO Support)Location : Chinatown Working hours : Monday - Friday, 9:30 AM - 6:30 PM Salary (commensurate with experience) : Up to $6000 + Performance Bonus + 14 Days Annual Leave Duration : Permanent Industry : Financial Institution Main Responsibilities: Oversee daily office administration, ensuring smooth and efficient operations. Manage HR functions, including payroll processing, leave and attendance records. Lead recruitment activities: job postings, candidate screening, interview scheduling, and onboarding. Maintain employee records in compliance with local regulations and company policies. Coordinate employee engagement activities, training sessions, and performance review processes. Liaise with external vendors, service providers, and government agencies for HR and office matters. Ensure compliance with Singapore employment laws and regulations. Manage procurement of office supplies and facilities, ensuring cost-effectiveness. Manage CEO’s calendar: schedule appointments, meetings, and conference calls. Coordinate and book international and domestic travel, including flights, accommodations, and itineraries. Handle visa applications, renewals, and related documentation for CEO business travel. Prepare meeting materials, presentations, and reports for CEO as required. Screen calls, emails, and correspondence, prioritizing and responding on behalf of the CEO when appropriate. Other ad-hoc activities assigned Requirements: Diploma/Degree in Business Administration, HR, or related field. Minimum 5 years’ experience in office management, HR administration, or executive secretary roles. Strong knowledge of Singapore employment laws and payroll processes. Bilingual in English and Mandarin to converse with Mandarin speaking associates We are an equal opportunities employer. #J-18808-Ljbffr

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