
Paralegal / Corporate Secretarial (3 months contract)
1 day ago
Paralegal / Corporate Secretarial (3 months contract)
Direct message the job poster from Space Executive
Overview
Paralegal / Corporate Secretarial role focused on corporate secretarial duties and contracts administration for APAC entities on a 3-month contract basis.
Duties
Corporate Secretarial Duties: Manage corporate secretarial matters for all Vantage’s entities across APAC region, working closely with external service providers and internal stakeholders. Ensure regulatory and statutory compliance, including timely filings and maintenance of statutory records in accordance with relevant requirements.
Handle incorporation and management of entities across APAC region.
Manage event-based changes including changes of office holders and updates of office holders’ particulars.
Prepare corporate documents (notice, resolutions, minutes of meeting) and organize statutory meetings (AGM/EGM/Board meetings); attend board meetings and take minutes when required.
Support internal stakeholders on KYC requests for corporate information and documents.
Contracts Administration: Process execution and filing of contracts.
General: Administer and maintain databases of legal documents and agreements; liaise with notary public to assist with notarization and legalization of documents; provide general support for all aspects of legal and administrative work.
Requirements
Minimum 5 years of relevant experience.
Strong interpersonal and communication skills; ability to work collaboratively across functions; ability to foster a learning-oriented work environment.
Experience with contract management systems (e.g., IronClad); proficiency in Microsoft Office, DocuSign, SharePoint.
Strong attention to detail, with organizational and time management skills; ability to manage multiple priorities and meet tight deadlines.
Good administrative and organizational skills; detail-oriented and resourceful.
Ability to maintain confidentiality and handle sensitive information.
Seniority level
Associate
Employment type
Contract
Job function
Legal
Industries
Staffing and Recruiting
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