Executive Assistant

4 days ago

Singapore Barilla Group Full time

Overview

Barilla Singapore seeks to recruit the next Executive Assistant supporting the President of Region APAC. The individual will directly report to the President of Region APAC. The position is based in Singapore.

About Barilla: Barilla is a global leader in the food industry, present in more than 100 countries with 22 brands. Barilla emphasizes progress and excellence and has a diverse, inclusive workplace.

Job Purpose

Play a critical role in supporting the President of Region APAC in day-to-day operations, facilitating coordination and effective communication throughout the organization. The position also provides administrative support to the Singapore office – the Regional Head Quarter.

Key Accountabilities

  • Executive support to President Region APAC: serve as the primary contact for internal and external parties, plan and manage the President’s schedule, coordinate meetings and logistics, prepare and edit correspondence and documents, and act as a liaison with confidentiality.
  • Manage and prioritize incoming communications, address routine issues, and proactively support event planning and organization for regional meetings and company-wide events.
  • Support project management activities, track deadlines, prepare updates, and coordinate resources as required.
  • Handle travel arrangements and itineraries (flights, hotels, local transportation, visa applications) and track spending against the budget.
  • Uphold the highest standards of discretion, integrity, and confidentiality.

Administrative Support To The Regional Head Quarter

  • Provide high-level administrative support to the Regional Office and contribute to a welcoming experience for newcomers and visitors.
  • Support Human Resources by managing engagement plans for Singapore and APAC staff, organizing office events to enhance belonging, and coordinating activities such as social, D&I, townhalls, and festive events.
  • Coordinate activities related to the regional engagement platform ShAAAre.

Requirements

  • Minimum 5 years of experience in similar roles.
  • Experience working within matrix organizations, engaging with diverse stakeholders, and collaborating with C-level executives.
  • Self-motivation, enthusiasm, and a commitment to ongoing learning.
  • Proactivity, sense of urgency, and a positive, solution-oriented attitude.
  • Exceptional attention to detail with strong planning, organization, and time management skills; ability to anticipate challenges and resolve issues.
  • Strong teamwork and interpersonal skills, thriving in a collaborative environment.
  • Ability to manage multiple tasks and prioritize responsibilities efficiently.
  • Strong written and verbal communication skills with diverse internal and external stakeholders.
  • Proficiency in office productivity tools (Microsoft Office Suite, virtual meeting platforms, etc.).
  • Bachelor’s degree or equivalent preferred.
  • Fluency in English and Mandarin is mandatory.

Other Information

  • Work rights to operate in Singapore
  • Start date: asap

Barilla is committed to an inclusive and equitable workplace where diversity is valued and embraced. Our equal employment opportunity statements apply to all, regardless of age, race, color, citizenship, faith, religion, creed, gender, sex, pregnancy, gender identity or expression, sexual orientation, marital status, genetic information, medical condition, protected status, or any other characteristic protected by law.

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