Site Lead

1 week ago

Singapore JLL Full time

Overview Join to apply for the Site Lead role at JLL . 2 weeks ago Be among the first 25 applicants. Responsibilities Relief Reception Duties – Create and maintain a welcoming environment by greeting and assisting all visitors, staff and employment candidates Provide general reception services by responding to general office emails and public inquiries Post-conference room schedules, notices, and office communications as needed Other duties as assigned by supervisor Administrative Duties – Perform general office administrative tasks such as creation of word documents, spreadsheets, publications, and signage for the office Serve as a liaison between office staff and facilities management in service requests Assist when required to maintain office databases for employee locations and seating assignments, floor plans and employee phone lists Assist with new hire process by coordinating with IT department and Facilities to confirm seating assignments and prepare work stations, provide welcome material and updating appropriate employee databases Confirm the receipt of and verify accurate invoicing for deliveries, goods and services Assist in monthly reporting as well as QBRs Other duties as assigned by supervisor Facilities Services – Assist in general facilities duties to ensure the adequate provision of office services and supplies Conduct daily walk-through of the office to ensure safe, clean and organized office, lobby and conference rooms Process orders and maintains inventories on all general office supplies, facilities equipment and supplies Assist with vendor selection, order special deliveries and coordinate vendor services Review and resolve outstanding ticket requests in line with set KPI Co-ordinate vendors where required Minor project management – Moves/Adds/Changes Manage and implement Preventative Maintenance Program and ensure compliance Ensure managed site/risk compliance Financial Management of budget and processing of vendor invoices in line with

  • Site Lead

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