Executive Assistant

5 days ago


Singapore Tembusu Law Full time

Executive Assistant & Operations Executive / Operations Manager (Law Firm)
We are looking to add an
Executive Assistant & Operations Executive / Operations Manager
to join our
Law Firm
specialising in
Criminal Defence & Family Law
cases. The candidate must have a
proven ability
to
take initiative, anticipate needs, and manage projects
from start to finish with minimal supervision.
Responsibilities
Executive Support
Act as a point of contact for the Managing Director, filtering communications and prioritising requests with team members or clients as needed.
Handle confidential information with discretion.
Conduct research and prepare reports, presentations, and other documents.
Operations Management
Independently manage projects, including defining tasks, setting deadlines, delegating (if applicable), and ensuring timely completion.
Develop and implement systems for tracking tasks, projects, and deadlines.
Manage client communications, including responding to inquiries, scheduling appointments, and following up on outstanding issues.
Oversee internal operational processes, ensuring smooth workflow and efficiency.
Proactively identify and resolve operational challenges.
Assist with onboarding new clients and ensuring their satisfaction.
Our Preferred Candidates
Possess a strong work ethic and are proactive, highly self-motivated, disciplined and service-oriented.
Exceptional in taking initiative and following up on tasks, with a proven ability to anticipate needs and proactively address them.
Enjoy interacting and communicating with clients.
Have strong written & verbal communication skills.
Want to work in a close-knit team where their voices, ideas, and contributions are valued.
Excellent time-management skills, able to prioritise work and multi-task effectively.
Attention to detail, meticulous with following up; organised, systematic.
MS Office, Word & Excel proficient.
Resourceful, with strong problem-solving skills.
Prior work experience or training in a related role/function is an advantage.
Company Values
Empathy:
We will understand what you are going through and show compassion in helping you.
Integrity:
We will always do the right thing, because the time is always right to do what is right.
Humility:
We will put our ego aside and listen to your opinions and feedback because we can always do better.
Courage:
We will act without fear or favour, knowing that we are empowered with our team's full support.
Tenacity:
We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
Ownership:
We will be accountable for our actions, and we will not turn away from responsibility.
Teamwork:
We will support and stand alongside our team in every test and triumph.
Purpose:
This is not 'a' job; this is 'OUR' job. We are grateful to have it, and we take pride in everything we do.
If you would like to apply, please send the following to
:
CV / resume
Recent photograph
Current / last drawn salary
References or testimonials
Only candidates selected for interviews will be notified. Thank you.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Law Practice
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