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Executive Assistant

2 weeks ago

Singapore We. Communications Full time

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A role directly supporting the Managing Director while overseeing high-impact initiatives across the organization. This position serves as the MD's support and ensures the execution of key priorities.
Responsibilities
Executive Support
Serve as the MD's strategic partner and advisor
Manage the MD's complex calendar, communications, and priorities
Prepare briefing materials for executive meetings and presentations
Act as a gatekeeper, prioritizing issues requiring the MD's attention
Draft high-level communications key pointers, meeting recaps and follow up on task
Synthesize information and provide recommendations to the MD
Handle administrative tasks for the MD including receipts, expense claims, and reimbursements
Projects & Initiatives
Collaborating on cross-functional strategic projects with various departments initiated by the MD
Monitor progress of strategic initiatives and provide regular updates
Facilitate communication between departments on major projects
Identify potential roadblocks and develop solutions proactively
Analyze data and present insights to inform executive decision-making
Office & Operations Oversight
Provide strategic direction for office operations and facilities
Review and approve office management policies and procedures
Oversee the Admin & Operations Executive's work and priorities
Serve as escalation point for significant operational challenges
Connect operational needs with strategic business objectives
Qualifications
5+ years of experience in executive support, business operations, or project management
Exceptional strategic thinking and problem-solving abilities
Outstanding written and verbal communication skills
Strong organizational capabilities and attention to detail
Experience managing complex projects across multiple stakeholders
Bachelor's degree required; advanced degree preferred
Discretion with confidential information and executive matters
Equal Opportunity
We. provides equal employment opportunity and does not discriminate against an employee or applicant because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.
Diversity and Inclusion
We. values a diverse and inclusive workforce and is committed to creating a workplace where everyone thrives. We promote an atmosphere in which diversity of people and ideas are welcomed and valued. Diversity includes differences in race, religion, gender, age, lifestyle, ethnic background and sexual orientation as well as differences in experiences and ideas
Applicants are encouraged to submit their applications without their self-portrait, information on age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity, marital status, or other legally protected class status.
We’re removing boilerplate and focusing on the role and requirements described above.
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