Personal Assistant, Family Office

Roles & Responsibilities Harrison Asset Management is a single-family office taking care of the investment, corporate and philanthropic requirements of an Asian family that is based in Singapore. The Personal Assistant (PA) is expected to perform a variety of tasks and often handle urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and thrives in a challenging role. This role reports to the Principal. Job Responsibilities Manage the schedules, communications, and administrative requirements of the Principal, including drafting, preparation and management of emails and business correspondences on his/her behalf Minute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actions Manage household administration matters including banking, payments and record-keeping Perform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable) Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangements Handle mail management and arrangement of deliveries and couriers Assist with organization of celebrations and events Assist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zones Make all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics Maintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurants May be required to travel from time to time to provide assistance with errands during trips Liaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management review Liaise with other household PAs to fulfil work requirements, including coverage of duties for other Principals Assist with general administrative work and any business requirements from time to time Job Requirements Diploma or Degree with 7 to 10 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client services Proficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech tools Excellent written and verbal communication skills with high level of tact and discretion Able to professionally handle sensitive information and maintain complete confidentiality Proactive team player with strong interpersonal skills and the ability to work independently Highly adaptable and able to manage a varied and fluid job scope Ability to work flexible schedules including weekends and holidays Meticulous, organized, resourceful and process driven By submitting your application, you consent to the collection, use, and disclosure of your personal data by Harrison Asset Management or the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA). You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment. Tell employers what skills you have Ability to MultitaskMicrosoft OfficeMicrosoft ExcelAbility To Work IndependentlyTravel ArrangementsInterpersonal SkillsScheduling ManagementAdaptableOffice AdministrationTime ManagementCommunication SkillsAdministrative Support