Management Assistant Officer

1 week ago

Singapore National University of Singapore Full time

Overview

Management Assistant Officer (Career Services - Faculty of Law) at National University of Singapore. The role supports students’ career development journeys, from administering the compulsory internship programme to coordinating events and liaising with students and employers.

Key Responsibilities

  • Internship Programme Operations & Administration: carry out established internship programme processes, including the preparation and handling of documentation/records, and student submissions.
  • Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
  • Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
  • Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
  • Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
  • Provide logistical and operational support for internship briefings, information sessions, and related communications.

Employer Engagement And Internship/Job Portal Management

  • Facilitate new industry partner sign-ups and attend to email queries.
  • Correspond with industry partners to obtain updated information on available training contracts, internships and other opportunities and encourage the use of the portal to publicise available vacancies.
  • Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.

Event Coordination And Publicity

  • Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions. Duties include managing logistics including RSVPs, catering, venue setup, publicity materials, and on-site support. Provide basic photography support when needed.

General Administration

  • Provide administrative support to the Law Careers Office (responsibilities include processing of procurement & finance related matters, performing data entry/collection, logistics, and providing other administrative functions).
  • Any other duties as assigned by Law Careers Office and Students Affairs.

Requirements

  • Diploma in any discipline
  • Strong organisational skills with attention to detail
  • Good written and verbal communication skills
  • Proficient in Microsoft Office and comfort with data or systems management tools
  • Team player with a service-oriented mindset
  • Prior experience in event coordination or working with students is an advantage

More Information

  • Location: Bukit Timah Campus
  • Organization: Law
  • Department: Dean\'s Office (Law)
  • Employee Referral Eligible

Job requisition ID: 30115

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