Office Executive Assistant

2 weeks ago


Singapore TERNARY FUND MANAGEMENT PRIVATE LIMITED Full time

We are hiring **Office Executive Assistant **to help us keep growing. If you're dedicated and ambitious, Ternary is an excellent place to grow your career. Don't hesitate to apply.

**Job Duties**:

- General office management including ensuring the day-to-day smooth running of the office
- Handle a wide variety of administrative tasks including diary and meeting room management, answering & screening telephone calls and facility management
- Building relationships and liaising with various suppliers
- Handle sensitive, personal and confidential data in a professional manner
- Prepare meeting agendas, reports, files, and other materials for meetings
- Documentation and filing support; assist in preparation of presentation and other materials
- Implements policies and procedures to improve operations and function
- Provide HR support such as payroll, recruitment/selection, new staff orientation arrangement, leave record, maintain update record, group health insurance, HR reports etc.
- Generation and completion of all corporate purchase orders. Then providing all applicable files/copies to Finance
- Assist with basic IT tasks and support
- Check Companies monthly Bank Movement Statements against supplier and sales invoices
- Preparation of Board Resolutions to support financial transactions
- Work with the Marketing Manager to create and run social events and charity events. Work within the budget. Be responsible for advertising events and diarising. Help with the planning, booking and set up of as well as clean up.
- Manage and assist in all ad hoc assignments as assigned

**Job Requirements**:

- At least 5 year(s) of working experience in the related field is required for this position.
- Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.
- Proficiency in Microsoft Office Words / Excel / Powerpoint and Microsoft Sharepoint
- Experience or knowledge of basic financial administration is essential
- Highly developed organizational skills
- Possess initiative and pro-activeness
- Ability to work in a dynamic environment and manage overlapping timelines for key duties
- Outstanding verbal and written communication skills and able to work in fast paced environment



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