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Operations Admin Executive

3 weeks ago

Singapore Securitas Guarding Services (Singapore) Pte Ltd Full time

THE JOB:
The Operations Admin Executive reports directly to the Branch Manager and is responsible for managing the daily administrative functions of the Operations team. This role requires a commitment to preparing and executing essential tasks and responsibilities to ensure that business and operational functions are carried out effectively.
JOB RESPONSIBILITIES:
Operational Support:
Data entry of personnel planning and schedules into the ERP systems.
Encode the leave applications in the ERP system and monitor attendance.
Coordinate with the Operations Executives and Operations Managers to schedule and register training courses for the guarding and embedded personnel.
Process and verify expenses claims for the guarding and embedded personnel.
Procure non-IT equipment and uniforms necessary for operations, including managing the non-IT equipment and uniforms inventory for guarding personnel. Submit the inventory report at the end of every month to the Finance team.
Participate in ISO and SACE audits, including Securitas internal audits.
Prepare purchase orders and purchase requisitions related to procurement, as well as