Assistant Executive/Executive

2 days ago

Singapore National Library Board Full time

What the role is:
NEA is the lead agency for planning for after-death facilities and services in Singapore. You will be part of the Memorial Facilities & Planning Division which oversees the planning of after-death facilities and services in Singapore. You will be providing operations planning and support capability to ensure that the Government after-death facilities are efficiently managed and operated.
What you will be working on:
Finance
Manage accounts payable and accounts receivable including preparation, processing and issuance of invoices.
Handle journal adjustments, assets management and coordination and submission of finance related returns.
Track and conduct data analysis of budget and expenditure.
Procurement
Coordinate with operations team to develop project scopes, draft requirement specifications, plan timelines and prepare documents for procurement e.g., invitation to quote, contract variation and exercise of option.
Perform procurement activities including calling, evaluation and award of quotations while adhering to the key principles and guidelines of Government Procurement Instruction Manuals.
System
Liaise with Information Technology Division (ITD) and system vendors to perform User Acceptance Testing (UAT) to ensure that the user requirements are met.
Prepare service requests for data patching and extraction.
System and user administrator which includes managing access rights and system downtime.
Track statistics and follow up with external and internal stakeholders.
Administrative Support
Track assets within the division.
Provide admin support to the department.
Perform any ad-hoc tasks as assigned.
What we are looking for:
At least 1 to 2 years of experience in finance, general accounting and procurement work.
Knowledge in government procurement will be an advantage.
Analytical and meticulous.
Proficient in Microsoft office suite, particularly excel skills. Ability to develop dashboards for monitoring and tracking purposes is an advantage.
Comfortable to work in a fast-paced environment that would require the ability to manage multiple priorities and stakeholders at the same time.
Good interpersonal skills and enjoy working with both internal and external stakeholders.
Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.
As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.
About National Environment Agency:
The National Environment Agency (NEA) is the leading public organisation responsible for ensuring a clean and sustainable environment for Singapore. Its key roles are to improve and sustain a clean environment, promote sustainability and resource efficiency, maintain high public health standards, provide timely and reliable meteorological information, and encourage a vibrant hawker culture. NEA works closely with its partners and the community to develop and spearhead environmental and public health initiatives and programmes. It is committed to motivating every individual to care for the environment as a way of life, in order to build a liveable and sustainable Singapore for present and future generations. For more information, visit
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