Support Staff

11 hours ago

Singapore beBeeAdministrative Full time

Job Title: Office Administrator

The role of an Office Administrator is a dynamic and challenging position that requires strong organizational, communication, and problem-solving skills. The ideal candidate will be able to multitask, prioritize tasks, and maintain confidentiality in a fast-paced environment.

Responsibilities:

  • Provide administrative support to senior management staff.
  • Maintain office expenses and equipment, including contracts for cleaning services, pantry supplies, vending machines, stationery, photocopiers, and other related items.
  • Coordinate internal and external dispatch, including booking flights, arranging visas, and hotel accommodations for staff and guests.
  • Manage Jurong Island passes, submit EMA clearance for staff and visitors, and handle site visits by shareholders and clients.
  • Prepare purchase requisitions for administrative needs.
  • Assist with GRN posting for JI and JTC goods receipt.
  • Help vendors scan invoices for SAP and CDMS uploading.
  • Order and distribute personal protective equipment (PPE), including safety uniforms, shoes, helmets, and spectacles for staff and visitors.
  • Administer contracts for PPE, pantry, stationery, toner items, and laundry services.
  • Coordinate with vendors for the collection and delivery of bottled water and other supplies.
  • Issue lockers and bicycles to staff.
  • Set up workstations with necessary stationery for new employees, including induction materials and staff passes.
  • Conduct regular quality checks on vendors to ensure products meet company standards.
  • Arrange lunch orders for Jurong Island staff when required.
  • Prepare and submit periodic reports, such as attendance records.
  • Assist with petty cash claims.
  • Maintain keys and administration of carpark decals, including vending machine cards for staff.
  • Coordinate meetings via teleconference and in-person.
  • Oversee document management systems.
  • Provide reception support as needed.
  • Perform additional ad-hoc duties assigned by management.

Requirements:

  • At least GCE 'O' level or higher, preferably with a diploma in any field.
  • At least 1-3 years of administrative experience.
  • Excellent verbal and written communication skills in English.
  • Proficiency in MS Office, especially Excel, Word, and PowerPoint.
  • Strong integrity, good working attitude, hardworking, and willingness to work on Jurong Island.
  • Reliable, proactive, responsible, resourceful, and independent.
  • Good interpersonal skills and a team player.
  • Willingness to learn and take on new challenges in a fast-paced environment.
  • Familiarity with SAP is preferred.

Benefits:

  • 5-day workweek
  • Company transport from Jurong East

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