Executive, HR

5 days ago


Singapore Carlsberg Group Full time

Responsible for providing effective and efficient HR and administrative support to the respective stakeholders.
WHAT WILL YOU BE DOING?
Reception (10%)
Answer occasional incoming calls professionally and connect to the respective stakeholders.
Attend to guests/ visitors and direct them to the respective hosts where necessary.
Maintain a neat and tidy reception area for a professional and comfortable general office space.
General Admin (40%)
Travel & Meeting Arrangement
Work with the third-party service provider to make flights, transportation, and accommodation arrangements in accordance with the company’s policy.
Support and coordinate meeting arrangements for office and its visitors.
Office Management
Manage the third-party service provider of office cleaning and maintenance to ensure delivery of satisfactory services according to Service Level Agreement.
Coordinate courier / despatch services and distribute incoming mails / documents (if any).
Manage office pantry and office storage space.
Plan and bring to life office festive decorations.
Stationery Management
Ensure sufficient stock level for printed forms, letterhead, envelopes, photocopy paper, and replenish them as needed.
Coordinate and order company business cards for employees.
Consolidate stationery requests for HR department and order monthly.
Tenancy & License Renewal (yearly)
Renewal of admin building or business-related licenses and tenancy agreements.
Sponsorships & Donations
Record all Gifts and Entertainment Declarations in the company’s register as per policy.
Coordinate sponsorships given to external associations / charities.
HR Admin (50%)
Department Coordinator
Provide administrative support which includes checking of claims, updating organisational chart, business cards, ID tag and processes purchase orders to the department.
Admin Budget
Work with HR Operations team to review Admin budget on a quarterly basis.
Admin budget includes HR expenses, office facilities expenses, stationery, postage, courier etc.
Monitor quarterly expenses to ensure the utilization is within budget.
HR Support
Work with line managers in assigning and preparing work desks for new joiners / exits.
Prepare and issue new hire orientation gift packs.
Support application of work permits.
Track compliance training status and drive for completion.
Work closely with company Recreation Club in running engagement activities.
Coordinate monthly staff welfare (free products) and weekly fruits day.
Support some internal employee communications.
Assist in planning Annual Health & Safety Day for all employees.
Support employee health and safety related matters.
Others
Provide other support as needed.
Assume responsibility for any ad-hoc tasks as directed.
Collaborate with other internal and external resources as appropriate.
ARE YOU THE ONE?
At least 1 to 3 years of relevant working experience in administrative duties.
Candidates without experience are welcome to apply.
Diploma in Business Studies/Administration/Management, Secretarial or equivalent.
Good command of written and spoken English.
Mature, independent and results-oriented.
Good in MS Word, Excel and Outlook.
Possess strong organisation skills and meticulous.
Pleasant personality with good interpersonal and communication skills.
WHERE YOU WILL BE WORKING?
18 Ah Hood Road #07-51 Hiap Hoe Building At Zhongshan Park, Singapore 329983
WHAT TYPE OF EMPLOYMENT?
Permanent Employment
WHAT IS THE WORKING HOUR?
Monday - Friday 8:30am - 5:30pm / Flexible Work Arrangement
We regret to inform only shortlisted candidates will be notified.
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Food and Beverage Services
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