This is an IT support group | Events Management Executive
20 hours ago
Job Responsibilities
- Oversee the end-to-end procurement process of Events Management companies for key club festive events, including Countdown Party, Chinese New Year (CNY), National Day, and Christmas Light-up
- Develop and manage events contracts, ensuring that all deliverables meet the club’s quality standards and budget
- Conduct briefings and ensure alignment with vendors on event concepts, timelines, and requirements
- Monitor event progress and address any on-site issues to ensure smooth execution.
- Preparation of events logistics and operations, post-event reports and feedback
- To work hand-in-hand with the Operations teams to ensure that function rooms are fully set-up according to the event order.
- Oversee registration processes and booking systems for club-wide events across departments, such as Membership Relations (MR), Food & Beverage (F&B), and Sports & Recreation (S&R)
- Provide regular updates on registration numbers and booking statuses, facilitating cross-department coordination
- Identify and secure vendors for various event needs, including decor, AV equipment, and entertainment
- Oversee vendor deliverables and maintain strong relationships to ensure ongoing quality and value
Job Requirements
- Min Diploma or higher
- At least 2-3 years’ experience in planning and organizing events
- Ability to multi-tasks with self-driven attitude, detail-oriented and good time management
- Strong diplomacy and excellent communications skills
- Highly proficient in MS Office, Adobe Illustrator and graphic design tools such as canvas
- Candidate must be creative, trend awareness, up to date with social media trends and viral content
- Familiar with video editing tools and recording equipment
- Excellent verbal and writing skill
- Outdoor/large-scale events experience an advantage
- Proven track record in creating and delivering successful events and video clips
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