Corporate Administrator

5 days ago


Singapore PRO-MATRIX PTE LTD Full time
  • Handle reception duties including answer incoming calls, attend to guests, etc;
  • Manage the booking of conference and meeting rooms;
  • Liaise with staffs in other divisions and with external contacts for general office related matters;
  • Order and maintain stationery, company T-shirts, pantry, office equipment, office furniture & fittings, etc;
  • Work with HR department for new staff issuance;
  • Arrange and handle local or worldwide courier;
  • Sort and distribute incoming posts, organising and sending outgoing posts;
  • Organize and maintain paperwork, documents and computer-based information including internal contacts update, external contacts update;
  • Served as Document Controller in ISO 9001, ISO 14001, OHSAS 18001 Integrated Management Systems and ISO 22301 Business Continuity Management System;
  • Work with QC team on Vendor Qualification process including create vendor card in Navision and track of vendors' related information (validity of insurance, ACRA, BizSafe Certificate, etc);
  • Plan and coordinate all corporate activities/events;
  • Attend meetings, taking minutes and keeping notes;
  • Liaise with insurance broker and handling company insurance, ad-hoc project insurance & vehicle related matters, phone lines application and renewal contracts, etc.
  • Assist Executive Secretary/HR Manager in all admin-related matters;
  • Draft and disseminate monthly e-Newsletter;
  • Liaise with Cleaning Auntie to ensure office cleanliness;
  • Administrate Corporate Travel Management;
  • Any other related administrative tasks assigned by Executive Secretary/HR Manager.


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