Administration and HR Executive

Roles & Responsibilities Administration and HR Executive (Full-Time) Location: 13 Dempsey Road, #01-01/02/06, Singapore Hours: 9 AM – 6 PM, Monday to Friday Salary Range: $2,900 – $3,200/month (based on experience) About Us At The Florte, we are passionate about bringing beauty and joy through flowers, creating experiences that leave lasting memories. From bespoke floral arrangements to weddings and events, our studio is a vibrant and welcoming space for creativity to thrive. We’re looking for a warm, detail-oriented, and proactive Admin & HR Executive to support our day-to-day operations and growing team. If you're organised, enjoy multitasking, and have a love for flowers and lifestyle products, come bloom with us What You’ll Do As an Admin & HR Executive at The Florte, you will play a critical role in managing both administrative functions and human resource operations. You’ll be a key point of contact for day-to-day support, helping to maintain smooth office operations while ensuring the well-being of our team Administrative Support: Organize and maintain both electronic and physical filing systems for easy access to company documents and information. Provide general office support, including ordering supplies, managing pantry needs, and coordinating office maintenance. Handle daily inquiries and ensure timely dispatch of orders and resolutions of customer requests. Collaborate with internal teams, particularly those in Weddings & Events, to ensure seamless floral preparations and event requirements. Oversee inventory management for non-floral items, ensuring timely procurement and adequate stock levels to support event setups and operational needs. Record meeting minutes and ensure follow-up on action items discussed. Maintain calendars for upcoming events, conferences, and schedules, making sure all logistics are covered. Consolidate staff claims and ensure timely processing and accurate record-keeping. Manage petty cash disbursement, tracking expenses and ensuring proper documentation for accountability. Human Resource Management: Oversee full-cycle recruitment, from job postings to interviewing and onboarding new hires. Develop and manage rosters for our Florist and Retail Teams, ensuring sufficient staffing, especially during busy or festive periods. Assist with the monthly payroll processing and CPF submissions, ensuring compliance and accuracy. Manage insurance renewals, claims, and other HR administrative functions to support employees. Maintain accurate employee leave records and update the HR system accordingly. Who You Are Singapore Citizen/ PR/ LTVP+ Skills & Experience: Minimum 1 year of experience in a customer service or HR-related role (training will be provided). Friendly, confident, and service-oriented, with excellent communication skills (both written and spoken English). A genuine passion for flowers and a keen interest in the lifestyle and creative industries. Capable of thriving in a fast-paced, dynamic environment while managing multiple tasks effectively. Detail-oriented, highly organized, and dependable, able to prioritize effectively. Personal Attributes: A positive, proactive attitude with excellent interpersonal skills, able to work collaboratively with various teams. Flexible with work schedules, including availability on weekends and public holidays when needed. Perks & Benefits Daily staff lunch provided Leave and Medical Benefits and Performance Based Bonus Training and development opportunities. Career growth within a growing local lifestyle brand Work in a beautiful, sunlit environment surrounded by florals and art Tell employers what skills you have Excellent Communication SkillsWeddingsLifestyleFlowersInterpersonal SkillsAdministrationPayrollProcurementInventory ManagementAccountabilityHuman ResourceAdministrative SupportWellbeingResource ManagementCustomer Service