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PMO (Project)

1 week ago

Singapore CAPGEMINI SINGAPORE PTE. LTD. Full time

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.
Job Description
The PMO (Project) role involves budget tracking, vendor/supplier management, reporting, and project coordination. The ideal candidate will support project managers in financial planning, governance, and process optimization while ensuring effective communication across stakeholders. Works in the area of Software Engineering, which encompasses the development, maintenance, and optimization of software solutions/applications.
Applies scientific methods to analyze and solve software engineering problems.
Responsible for the development and application of software engineering practice and knowledge, in research, design, development, and maintenance.
Exercises original thought and judgment and supervises the technical and administrative work of other software engineers.
Builds skills and expertise in their software engineering discipline to meet standard expectations for the applicable role, as defined in Professional Communities.
Collaborates and acts as a team player with other software engineers and stakeholders.
Responsibilities
Budget Tracking and Reporting

  • Publish budget reports, tracking month-on-month budget utilization.
  • Ensure project budget accountability with Project Managers.
  • Track expenses, manage expense gaps, and validate planned vs. actual vs. adjusted expenses.
  • Highlight discrepancies and overspending.
  • Manage budget-related risks, including raising, maintaining, monitoring, and mitigating risks.

Vendor/Supplier Management

  • Support internal contract management, including legal clearance processes.
  • Assist in vendor/supplier contracting and e-Memo processes.
  • Manage vendor/supplier invoice processing, including timesheet review and optimization.
  • Work with Project Managers to review timesheet entries and activities.

Reporting & Governance
WSR/Fortnight Management Meetings

  • Schedule and manage logistics for meetings as per project governance.
  • Conduct pre-consultations with stakeholders as required.
  • Draft, review, and publish status reports and meeting minutes.
  • Track and assign action items, ensuring follow-ups until closure.

SteerCo Meetings

  • Schedule and manage logistics for SteerCo meetings.
  • Conduct pre-consultations with stakeholders.
  • Draft, review, and publish SteerCo decks and meeting minutes.
  • Consolidate, assign, and track action items to ensure closure.
    Project Management Support & Coordination

Support for Project Managers

  • Maintain and track the RAIDS (Risks, Assumptions, Issues, Dependencies) register.
  • Assist in maintaining the stakeholder matrix and communication plan.
  • Support new project initiation activities.
  • Aid the Program Manager in financial planning.
  • Draft and submit applications for Kessai processes.
  • Support Project Managers in Kessai drawdown planning, review, and approval.
  • Track action items and program activities through a TO-DO tracker.

Resource Demand Management & Supply

  • Manage demand forecasting and fulfillment for the program/project.
  • Create and maintain a resource loading sheet (RLS).
  • Oversee the resource requisition process, including sourcing and interviews.
  • Track resource leave management for project resources.
  • Assist in vendor resource onboarding, including laptop issuance, ID card access, and logistics.
    Capgemini is a global business and technology transformation partner, helping organizations to accelerate their dual transition to a digital and sustainable world, while creating tangible impact for enterprises and society. It is a responsible and diverse group of 340,000 team members in more than 50 countries. With its strong over 55-year heritage, Capgemini is trusted by its clients to unlock the value of technology to address the entire breadth of their business needs. It delivers end-to-end services and solutions leveraging strengths from strategy and design to engineering, all fueled by its market-leading capabilities in AI, cloud, and data, combined with its deep industry expertise and partner ecosystem. The Group reported 2023 global revenues of €22.5 billion.
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