HR and Admin Assistant

Job Responsibilities for HR and Admin Assistant Handle and support day-to-day HR and Admin related matters Assist in end-to-end recruitment process, including work pass applications, renewals, cancellations, appeals, etc. Assist hiring managers in defining job descriptions and understanding talent needs. Handle walk-in interviews Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)Maintain accuracy of HR database, timely update & processing of employee records in HR system Ensure all documentations are properly filed (i.e. P-Files, E-P Files)Check and verify staff attendance for Payroll processing Check and verify employees’ leave application, medical claims, etc. Validate and prepare biometrics report for billing Handle employees’ enquiries and feedbacks Assist in claims submission, government grants, insurance, etc Any other HR/Admin duties assigned Job Requirements for HR and Admin Assistant Diploma in Human Resource Management and/or related field Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices Strong organizational and administrative skills Proficiency in HR information systems and Microsoft Office Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill Attention to detail and accuracy in handling HR documentation Ability to manage multiple tasks and prioritize effectively Meticulous and pleasant disposition Job Responsibilities for HR and Admin Executive Handle end-to-end processing of monthly payroll Handle end-to-end recruitment process Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc Support Increment/Bonus Exercise Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)Leave Administration Work closely with Operations and Finance department on payroll and billing matters Assist in Foreign Worker Levy matters Administer work injury compensation (WICA) matters (MOM iReport and claim submission)Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner Maintain accuracy of HR database, timely update & processing of employee records in HR system Ensure all documentations are properly filed (i.e. P-Files, E-P Files)Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)Handle work pass applications, renewals, cancellations, appeals, etc. Coordinate training and development need for employees Involve in ISO Audit Preparation and license renewals process Review work processes and standard of procedure (SOP) for HR Department Review all work done by HR and Admin team Assist in yearly performance appraisal exercise Administer new project preparation Prepare relevant reports for Management review Any other duties assigned Job Requirements for HR and Admin Executive Diploma in Human Resource Management and/or related field Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience With strong analytical skill, integrity with strong sense of confidentiality Proficiency in HR information systems and payroll software Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices Strong organizational and communication skills Ability to handle multiple tasks and prioritize effectively Attention to detail and accuracy in documentation Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice Independent, proactive, and problem solver Meticulous and pleasant disposition #J-18808-Ljbffr