Chief of Staff

1 week ago

Singapore Xora Innovation Full time

Overview

This role is based in Singapore and is a critical hire for a newly-created stealth venture that Xora has invested in.

Why this role exists: In a new venture's early days, a truly multi-faceted operator is mission critical. You'll be the CEO's right hand - part strategic partner, part high-leverage "doer" - who glues software and science teams together, keeps every milestone visible, and ensures no meeting, customer touchpoint, or board package slips through the cracks. Great Chiefs of Staff are rare; we’re looking for the one who can help scale the company from a scrappy deep-tech startup to a global platform vendor.

Day-to-day Responsibilities
  • Business formation & compliance management
    • Manage early-stage administrative and operational infrastructure, including contract management, corporate policies, and compliance documentation required for business incorporation
    • Lead cross-border setup efforts, ensuring alignment and compliance between Singapore headquarters and US subsidiary across legal, financial, and regulatory domains
    • Oversee strategic planning and execution related to initial staffing structures, office logistics, and essential vendor relationships critical to business formation
  • Executive rhythm & milestone tracking
    • Own agendas, notes, and action items for all exec, software, and science syncs
    • Maintain a live Gantt of product, science, and fundraising milestones, surface slippage early
  • Cross-functional glue (Software & Science)
    • Schedule and facilitate joint design reviews, ensuring computational and experimental groups leave with clear deliverables
    • Follow up on blockers and escalate to the CEO only when truly needed
  • Strategic communications & writing
    • Draft quarterly board updates, investor slide decks, and external white-papers; "do the leg-work" so leadership can focus on content
    • Prepare CEO briefs for customer, partner, and investor calls; own data room hygiene
  • External cultivation & calendar master
    • Triage inbound partner/customer requests, slot calls, and shepherd follow-ups
    • Track relationship health in CRM; ensure no high-value lead goes cold
  • Process & HR architecture
    • Roll out Notion/Asana workflows, SOP docs, and hiring pipelines; keep JD library current
    • Coordinate with People Ops on head-count planning, culture rituals, and onboarding
What You Bring
  • Strong experience within strategy & operations at a high-growth tech firm, top-tier consultancy, or venture-backed startup (deep-tech a plus)
  • Startup architect: Proven experience managing early-stage company setup, including financial structuring and initial operational infrastructure
  • Operational backbone: Demonstrated capability in overseeing foundational business operations, vendor negotiations, and administrative processes critical to early-stage ventures
  • Operator's mindset: lives in OKRs, burn charts, and rolling forecasts; ruthless about agendas and follow-through
  • Writing & narrative craft: can turn complex science into crisp board prose
  • Global execution: managed cross-APAC/US projects, navigating multi-entity compliance
  • EQ & discretion: trusted with sensitive IP, HR, and investor conversations
Nice-to-haves
  • Technical degree (CS, engineering, or materials science) or prior AI4Science experience
  • Network in APAC venture, government-funding, or semiconductor ecosystems
  • Familiarity with ISO-27001, SOC-2, or export-control workflows would be beneficial
  • Previous exposure to supporting fundraising rounds or M&A transactions
#J-18808-Ljbffr

  • Assistant to the Chief of Staff

    7 days ago

    Singapore American Chamber of Commerce in Singapore, The Full time $40,000 - $60,000 per year

    AmChamSG seeks a dynamic fresh graduate to apply for the position of Assistant to the Chief of Staff. This full-time position reports to the Chief of Staff, provides high-level marketing and communications, project management, office operations and event services support to the Chief of Staff and, by extension, the CEO or executive leadership team.At...

  • Chief of Staff

    1 week ago

    Singapore Propseller Full time

    **Summary** - Job title: Chief of Staff - Employment type: Full-time - Function: Others - Industry: Real Estate, Technology, E-commerce - Location: 380 Jalan Besar, #05-09, Singapore 209000 - Workplace type: Hybrid - Visa sponsorship available: Yes - Start date: ASAP **About Propseller** Propseller is the “Modern Real Estate Agency that Stands by You”....

  • Chief of Staff

    7 days ago

    Singapore Asian Venture Philanthropy Network Full time

    Singapore Chief of Staff **Executive Management**: **About AVPN**: AVPN is a unique funders’ network committed to building a vibrant and high-impact social investment community across Asia. AVPN’s mission is to catalyse the movement toward a more strategic, collaborative, and outcome-focused approach to social investing, ensuring that resources are...

  • Chief of Staff

    2 weeks ago

    Singapore Sentient Full time

    **Summary**: The Chief of Staff is a strategic and operational leader, supporting the cofounder in driving company-wide planning, cross-functional coordination, and executive-level initiatives. This role focuses on adding structure, managing processes, and ensuring alignment across teams to achieve company goals. The Chief of Staff will also act as a key...

  • Chief of Staff

    1 week ago

    Singapore DADACONSULTANTS PTE. LTD. Full time $150,000 - $250,000 per year

    Chief of Staff (Artificial Intelligence)OverviewWe are seeking a highly strategic and execution-oriented Chief of Staff to partner with the CEO in scaling operations, driving long-term strategy, and ensuring cross-functional alignment. This role demands a versatile professional who can transition seamlessly between high-level strategic decision-making and...

  • Chief of Staff

    2 weeks ago

    Singapore NUTRISOURCE PTE. LTD. Full time

    **_Job Summary: _** The Chief of Staff position for this organization is responsible for aligning business objectives and achieving result orientation from the business team stationed across African and Middle East continent in multiple countries. The position formulates partnerships with functional teams on ground in Africa and Middle East, external...

  • Chief of Staff

    1 week ago

    Central Singapore Decathlon Singapore Full time

    We are looking for a Chief of Staff to join our team and provide support to the CEO of Singapore. As the Chief of Staff reporting directly to the CEO, you will contribute significantly to the overall success and efficiency of the organization. This role demands a strategic thinker, an exceptional communicator, and a proactive problem-solver who can...

  • Chief of Staff to CEO

    1 week ago

    Singapore Thunes Full time

    **Chief of Staff to CEO** The Chief of Staff joins at a critical time in the company's expansion. It is essential that the Chief of Staff serves as a trusted advisor and confidant to the Chief Executive Officer. The role will work closely with the CEO to get twice as much done as the CEO would be able to do alone. You will provide key assistance and support...

  • Junior, Chief of Staff

    2 weeks ago

    Singapore ZUJU GAMEPLAY PTE. LTD. Full time

    **Minimum Qualifications**: - 3+ years of experience, preferably experienced in administrative functions. - Ability to get into details to ensure successful execution of tasks - Working knowledge of QuickBooks online, or similar accounting platforms **Preferred Qualifications**: - Confident communicating to internal and external employees of all...

  • Chief of Staff

    2 weeks ago

    Singapore THE COMMUNITY FOUNDATION OF SINGAPORE Full time

    **Job Overview** - Report directly to the Chief Executive Officer to contribute to the financial strategy of the business and decision-making process. - Manage the operations of Finance Department, drive key strategic initiatives and support the development of business growth plans and people matters. - Work closely with the CEO and senior management team on...