Executive Assistant

2 weeks ago


Singapore ThermoFisher Scientific Full time

Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
We are currently looking for an Executive Assistant to support senior leadership in our Asia Pacific and Japan team based in Singapore, including our Vice President Human Resources, APJ. The ideal person for the job will be a savvy communicator and comfortable managing expectations of senior leadership. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining a high degree of confidentiality and attention to detail. This role will support at least 2 senior leaders.
Job Responsibilities:
Handle professional scheduling including agendas, mail, email, calls for the executives
Lead, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination for the leaders
Perform administrative and office support, such as spreadsheet creation, and maintenance of filing system and contact database
Maintain integrity, professionalism and a high degree of strict confidentiality with all materials, and exercise discretion when collaborating with the business
Coordinate team communications and plan events, both internally and offsite
Contributes to team effort by accomplishing related results as needed.
Builds their EA network between country, regional and global assistants
Any other tasks as assigned
Skills and Qualifications:
Superb written and verbal communication skills
Strong time-management skills and the ability to prioritize and coordinate multiple projects for stakeholders at once
Proficiency in Microsoft Teams and Office suite of tools and other office productivity tools, with ability to learn new software and systems
Flexible team player who is willing to go above and beyond to get the job done; adaptable and enjoys a challenge
Education and Experience Requirements
Bachelor’s degree preferred, but not required
8+ years of executive assistant experience supporting senior executives
Experience supporting HR leadership preferred but not required
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
#J-18808-Ljbffr



  • Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    4 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...


  • Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • IT Executive

    3 days ago


    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • HR Executive

    3 days ago


    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Marketing Executive

    4 days ago


    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...


  • Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Retail Consultants

    16 hours ago


    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Retail Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...


  • Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Role** The Relationship Executive is responsible for the management of a seamless production workflow between THE CLIENT studio and our agency partners. He/She is required to coordinate work/projects of different levels and scale with multiple departments as well as external vendors/partners. The Relationship Executive is responsible for assessing,...

  • HR Executive

    4 days ago


    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    We're representing our client who is looking to onboard a driven HR Professional into their team! As a HR Executive, you will play a vital role in supporting their HR operations and implementing our HRMS. You will also work closely with key regional stakeholders and the wider business to ensure our HR processes are aligned with their business goals. **Your...