Management Assistant Officer

1 week ago

Singapore National University of Singapore Full time

Management Assistant Officer (Career Services - Faculty of Law) Job Description Job Title: Management Assistant Officer (Career Services - Faculty of Law) Posting Start Date: 22/08/2025 Job Description:

Job Description

We are looking for a proactive and well-organised Management Assistant Officerto join our Career Services team at NUS Law. In this role, you’ll play a key part in supporting our students’ career development journeys from administering the compulsory internship programme to coordinating events and liaising with students and employers. If you enjoy meaningful, hands-on work and connecting with both students and external partners in a professional and supportive environment, we’d love to hear from you.

Key Responsibilities

Internship Programme Operations & Administration:

  • Carry out established internship programme processes, including thepreparation and handling of documentation/records, and student submissions.
  • Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
  • Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
  • Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
  • Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
  • Provide logistical and operational support for internship briefings, information sessions, and related communications.

Employer Engagement and Internship/Job Portal Management:

  • Facilitate new industry partner sign-ups and attend to email queries.
  • Correspond with industry partners to obtain updated information on available training contract, internship and other opportunities and encourage the use of the portal to publicise available vacancies.
  • Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.

Event Coordination and Publicity:

  • Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions. Duties include managing logistics including RSVPs, catering, venue setup, publicity materials, and on-site support. Provide basic photography support when needed.

General Administration:

  • Provide administrative support to the Law Careers Office (responsibilities include processing of procurement & finance related matters, performing data entry/collection, logistics, and providing other administrative functions).
  • Any other duties as assigned by Law Careers Office and Students Affairs.

Requirements

  • Diploma in any discipline
  • Strong organisational skills with attention to detail
  • Good written and verbal communication skills
  • Proficient in Microsoft Office and comfort with data or systems management tools
  • Team player with a service-oriented mindset
  • Prior experience in event coordination or working with students is an advantage

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 30115

Req ID: 30115
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