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Executive Assistant

1 week ago

Singapore PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd) Full time

Healthcare Industry
Duration: 3 months subjected to extension
Working Location: One North (Walking distance from MRT)
Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)
Job Summary:
Provide secretariat support to the Group Chief Human Resource Officer (GCHRO) such as calendar management, meeting coordination, acting as a liaison between the GCHRO and internal and external stakeholders, and handling office administrative tasks and event planning for Group Human Resource as assigned.
Job Responsibilities:
Secretarial Support to GCHRO
Manage GCHRO’s calendar, including scheduling of appointments and meetings.
Coordinate with internal and external parties to ensure all meeting arrangements are in place.
Arrange for meeting facilities, equipment, and any other logistical needs.
Prepare meeting materials, disseminate meeting agendas and relevant documents, and write meeting minutes.
Communication and Correspondence
Screen and manage phone calls, emails, and other forms of correspondence on behalf of the GCHRO.
Draft, edit, and proofread emails, memos, reports, and other documents as requested.
Ensure timely and accurate dissemination of information to relevant parties.
Information Management
Keep confidential files, documents, and records organized and accessible in a proper filing system.
Conduct research, collect data, and prepare reports as required.
Handle sensitive information with utmost discretion and confidentiality.
Stakeholder Liaison
Establish and maintain positive working relationships with internal and external stakeholders.
Act as a go-between for the GCHRO and internal/external contacts.
Others
Manage business travel and accommodation arrangements.
Manage all claims (e.g., business travel claims, expenses and medical).
Participate in ad-hoc projects or duties as assigned.
Office Administrative & Event Planning
Assist in the planning and execution of departmental events such as bonding activities charity carnival, office relocation etc.
Procurement and Management of office supplies, including fixed assets (e.g., laptops), office equipment and inventory such as stationery.
Oversee daily HR office administration including work-desk planning, housekeeping and workplace safety and health.
Raise EJRs to IT Department for all IT-related requests including but not limited to VPN access for all staff, change requests to email distribution list/group, and creation/deletion of ADIDs and emails for HR interns/temporary staff.
Assist with any other office administrative duties.
Requirements:
Diploma in Business Studies/Administration/Management or Private Secretariat Certificate or related fields.
Minimum 5 years of secretarial experience to Senior Management or in a similar role.
Proficiency in Microsoft Office.
Strong interpersonal skills with the ability to work as part of a team and independently, cross-functional collaboration and stakeholder management.
Meticulous, resourceful, and pro-active.
Excellent organizational skills, ability to multi-task and forward-thinking.
Excellent verbal and written communication skills.
Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
Contact number:
8189 1194
We regret to inform that only shortlisted candidates will be notified.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy. You acknowledge that you have read, understood, and agree with GO’s Terms of Use and the Privacy Policy. If you wish to withdraw your consent, please email us at Please feel free to contact us if you have any queries.
PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E• EA License No. 01C4394• Reg. • R1981246 • Bertram Lee Kian Hui
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