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Executive Assistant

1 week ago

Singapore Eightytwo Pte Ltd Full time

We are looking for a candidate who exhibits high standards, excellent communication & organization skills as well as an ability to take initiative and prioritize daily tasks with great meticulousness
A strong ability to take charge and meet tight deadlines will ensure your success in this role.
Duties & Responsibilities
Provide a full spectrum of secretarial and administrative support for the CEO
Plan, organize, and manage the CEO’s calendars, appointments, meeting schedules and travel plans
Keep track and update CEO and Head of Departments of important appointments and deadlines
Manage the communication both written or verbal with prospective clients appropriately, follow up and maintain proper records of clients in the database
Manage and schedule internal and external meetings as well as any other appointments
Arrange and prepare presentations, memos, minutes, materials and documents for various meetings as well as recording meeting minutes with accuracy
Not limited to attending inquiries from clients or prospects, liaison to any 3rd party vendors, suppliers and internal stakeholders of the company.
Being able to achieve service excellence and guest relations to align our brand and our affluent client, being able to enhance and ensure quality checks on the entire lifecycle of our clients.
Manage confidential and sensitive information with discretion and integrity
Conduct general administrative tasks, such as filing, shredding documents and maintaining office supplies.
Ensure cleanliness and maintenance of the office
Execution of ad-hoc duties as instructed by the CEO
Who
Detailed, meticulous and result-oriented with excellent verbal and written communication skills
Independent, quick-on-action and flexible self-starter with high sense of responsibility
Strong ability to organize work well with deadlines in a fast-paced and dynamic environment
Prior experience in Administration or Personal Assistant role is advantageous
What you can expect
Job progression in a growing organization
Be part of the dynamic creative culture
Work-life balance
AWS and employment benefits
Skills & Qualifications
Excellent written and verbal communications skills in English
Proficiency and experience with Excel
Knowledge in all Microsoft Office software and Google Spreadsheet
Diploma and Degree holders only
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