Workplace Coordinator

4 days ago

Singapore JLL Full time

Join to apply for the Workplace Coordinator role at JLL .

Reporting Relationships:

  • Direct Manager: Assistant Facilities Manager

The Workplace Coordinator will support the Assistant & Post Facilities Manager in managing daily client activities for the assigned property/facility. The role involves being on-site as the key contact for clients and service partners, coordinating with the internal IFM team, service partners, and helpdesk to meet operational needs. Key responsibilities include:

Procurement and Vendor Management

  • Benchmark services through reviews and audits
  • Handle reports, finance, and document submissions
  • Coordinate contractor management programs

Facilities Operations

  • Ensure building procedures and performance standards are met
  • Support preventive and planned maintenance to reduce costs and prevent failures
  • Monitor operational procedures and site policies
  • Implement and audit internal management systems for quality assurance
  • Assist with relocations and maintenance scheduling

Communication and Relationship Management

  • Contribute to monthly management reports
  • Follow up with customers timely

Training

  • Support team training on policies and systems
  • Assign buddies to new team members

Core Competencies

  • Experience in property management and facilities management
  • Knowledge of occupational health and safety, vendor management
  • Understanding of commercial contracts
  • Financial management skills
  • Strong planning, organizational, and communication skills
  • Ability to manage multiple operational issues and solve complex problems
  • Leadership and team-building skills
  • Ability to work under stress and adapt to change

Experience

  • Bachelor's degree with at least 1.5 years in the IFM industry
  • Detail-oriented with problem-solving skills
  • Team player with good communication skills
  • Self-motivated and proactive

Additional Details

  • Seniority level: Associate
  • Employment type: Full-time
  • Job function: Management and Manufacturing
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