
Workplace Coordinator
7 days ago
People and culture are really important at Jump. Our Workplace Services team are key ambassadors and we're looking to add to the team in our Singapore office As a Workplace Coordinator you will be responsible for providing first class facilities and administration in partnership with the Global Workplace Services teams. This role suits a resourceful self-starter and team player who will thrive in a dynamic and fast-paced environment, working across our APAC offices.
**Your responsibilities**:
- Manage APAC travel and accommodation bookings for employees and visitors
- Assist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operations
- In partnership with the Workplace Manager you will be responsible for reception and conference room coordination (screen incoming calls, greet guests, prepare conference rooms and help operate VC equipment)
- Work with the Workplace Manager and Tech Services team to plan out desk spaces, people moves and visitor facilitation.
- Help to evolve our hybrid working environment in collaboration with various internal teams (planning hotdesking, sending kit to employees, thinking about how teams can work effectively in a hybrid manner)
- Collaborate with the Global Workplace Services team on travel, event and swag ideas and global projects
- Partner with the wider People Operations team to identify opportunities to enhance & create a positive, productive environment which is aligned with our culture and values
- Collaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunities
- Provide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reporting
- Travel You'll partner with people in offices across the APAC region to ensure the smooth running of facilities, so you'll visit (when safe/able) to see how things are going
- Other duties as assigned or needed
**You'll need**:
- A bachelor's degree in business management or related field (or equivalent experience and training)
- At least 3 years of previous administrative experience
- Strong customer service skills and a professional manner
- An ability to work independently and multi-task effectively
- A keen eye for detail, excellent prioritization, organisation and time management abilities
- Strong verbal and written communication skills
- Competency across Microsoft Office including Excel, Word, and PowerPoint
- To interact with external and internal individuals effectively, maintaining composure during stressful situations
- To be comfortable working onsite five days per week
- Reliable and predictable availability
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