Workplace Coordinator

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

The Real Estate & Workplace team creates and continuously improves Workday’s productive and safe office environments while supporting our core values and distinction as a great place to work. With this critical contribution to the company in mind, we partner with other Workday departments such as People & Purpose, IT, and Finance to ensure that we are successful in delivering on this ultimate goal. We take care of all things “space” - programming new locations, delivering and managing them - everything from keeping our offices looking great to functioning well, safely and securely to ordering the snacks that our employees love

About the Role

In Workplace, it is essential that everyone encounters friendly and professional service and our offices are run efficiently and effectively. Our objective is to keep the Workday culture experience consistent across the portfolio and equip employees with the resources needed to excel in their jobs. As a Workplace Coordinator, you will own many key aspects of Workday life. Daily responsibilities may include but are not limited to:
- Administrative duties: reception - greeting visitors and security, badging; meeting coordination; stocking of supplies and office supply ordering; maintaining office aesthetics; mail - receiving, delivering, and shipping out, etc.- Implementation of Workplace Programs and Operations (may include but not limited to): handling internal service ticket system requests; general office repairs; furniture or internal office moves; coordinate and help facilitate safety programs; budget tracking and expenses - requisitions and purchase order processing & submission, invoice tracking, credit card expenses, departmental actuals and accruals; monitoring space utilization and assigning work stations; new hire orientations; HR I9 processing, etc.- Work Life and Employee Programs: Helps facilitate, plan, and coordinate social events sponsored by Workday Life programs, i.e. Wellbeing, Giving and Doing, Belonging and Diversity, Benefits, and more.- Vendor Relationships : Experience with vendor relationship management is beneficial for the oversight of office-standard vendors such as coffee/snacks, office supplies, confidential shredding, first aid and plant maintenance, hvac, janitorial. At times, this person will act as the liaison with property management on all building/site issues.- Serves as a liaison/support between Workplace and other departments, such as: Safety, Business Technology, Benefits, Workday Life/Employee Programs, People & Purpose, Legal & Compliance, Marketing, etc.

About You

Basic Qualifications- Minimum of 3 year of facilities, workplace operations and/or customer service/hospitality industry experience- Experience reconciling budgets for day-to-day workplace operations- Experience with using Microsoft Office and various other types of office software

Other Qualifications- Experience in a fast-paced, professional setting preferred- College preferred- Key competencies include verbal and written communication skills, detail oriented, time management, and ability and willingness to take on new tasks, learn new technologies, and adapt to organizational changes.

Our Approach to Flexible Work

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunit