Senior/ Assistant Manager, Operational Support Services.
2 weeks ago
Overview Senior/ Assistant Manager, Operational Support Services – National University Polyclinics Responsibilities Facilities Management & Hospitality Manage and maintain the facilities of the NUP polyclinics by working closely with contractors and vendors in compliance with all rules and regulations. Budget planning, outsourcing, tendering and awarding of contracts, as well as creating, monitoring and delivering KPIs. Ensure that all preventive, corrective maintenance, and ad hoc works are carried out according to requirements and standards. Assist with contract management. Carry out routine checks and contractor performance reviews with the objective of continuous improvements. Understand and consolidate user requirements for projects and ensure their completion within budget and time. Biomedical Equipment (BME) Management Assist to monitor and manage the preventive maintenance of BME, Physio and Dental equipment within NUP polyclinics. Coordinate all repair and maintenance work with users and vendors. Manage the renewal of all equipment licensing (e.g. Ultrasonic, Autoclaves and PA X-ray etc). Facilities Development Coordinate and record notes of project activities including workgroup meetings and site meetings. Prepare proposals and establish budgets for new works. Coordinate and complete renovation work planned within budget and time allocated. Provide administrative support for project management work processes - standard documents, databases, SOPs, as-built documents, project status, and project Gantt charts. Process progress claims and invoices for both internal and external funded projects, including handling queries from Finance, Consultants & Contractors. Prepare and submit budget estimates, evaluation reports, progress reports and cost tracking reports. Interpret and explain plans and contract terms to clinic management, users, consultants/architects and main contractors. Assist to oversee the entire project performance, ensure that implementation complies with policies and procedures, and that construction activities do not interfere with operations. Guide multiple jobs operationally in each phase including pre-construction, construction, closeout, and post-construction services. Identify potential risks to the clients' ongoing operations for planned projects. Prepare monthly project status reports and presentations to stakeholders and management. Assist to call for quotations or Request for Proposal (RFP), evaluate and recommend award. Requirements Degree in Architecture, Civil/ Structural/ Mechanical/ Electrical Engineering, Building Science, Facilities Management or equivalent with at least 2-3 years of relevant working experiences Proficient knowledge in AutoCAD, Microsoft Office and Project Management software (will be an added advantage)Proficient in WSH requirements is preferred Good interpersonal, writing, and communication skills Team player with positive work attitude Ability to multi-task and work independently Attention to detail Seniority level Mid-Senior level Employment type Full-time Job function Information Technology Industries Hospitals and Health Care We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
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Singapore National University Polyclinics Full timePress Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert Senior/ Assistant Manager, Operational Support Services Job ID: 8769Job Function: Administration Institution: National University Polyclinics You will be responsible for the following: Facilities Management & Hospitality Manage and maintain the facilities...
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