Head of events

4 weeks ago

Singapore British Chamber Of Commerce Singapore Full time

The British Chamber of Commerce Singapore is one of the largest foreign business Chambers in Singapore, representing around 350 companies across all industry sectors. Our network of executives has grown substantially over the past years to now over 3,500, a dynamic development that we expect to continue in the future.
We are impactful, member/business focused, and support business growth, opportunities, and connectivity throughout the Singapore eco-system. Our team is one of shared values: purposeful/make an impact, transparent with a strong sense of trust, respectful, and balanced.
JOB SUMMARY
We are seeking a bright, dynamic, independent, and personable professional to join our team, and we are looking for someone that can:
Successfully execute events from conception and planning to delivery
Manage pre-event logistics and administration; at-event delivery and post-event follow-up
Liaise with members, clients, sponsors, venues, and external stakeholders on event delivery
Address event relevance for members, sponsors, and clients alongside balanced timings and formats as well as commercial viability, ensuring any financial risks are highlighted and mitigated
Facilitate Business Committee Meetings
Work closely with the Business Committees to deliver an engaging calendar of events and podcasts
Lead the events team
Manage nine flagship events a year (this could be more where required)
Plan the events and podcast calendar, script initial questions
Understand and support UK-SG Government related events
Drive Chamber strategy forward through engagement
KEY RESPONSIBILITIES:
In-Person Events:
Commercially astute and results-oriented
Ability to communicate with multiple stakeholders simultaneously, building rapport and relationships while maintaining excellent organizational skills and attention to detail
Ability to work effectively with the Marcoms department, Finance Department, and Membership Department to produce results
Provide monthly profit and loss tracker
Accurately provide profit and loss projections for the year ahead
Lead weekly events meetings highlighting key pipeline and projects
Maintain a professional manner, acting in the best interest of both the Chamber and its members
Ability to set up new processes and regularly evaluate existing processes as circumstances require
Lead events on-site at fast-paced, sometimes high-profile events throughout the calendar year
Maintain and update the events calendar
Be prepared to produce events with a lead time of 1 week
Monitor event team progress against KPIs and other growth measures
Excellent interpersonal skills
Hands-on and versatile in dealing with external consultants and suppliers (including stakeholders of VIPs)
Engage with members at Chamber events; this is very much a front-facing role
Actively manage the turnover of Brit Cham event space in coordination with the office calendar
Virtual Events:
Delivery and facilitation of Business Committee events - Virtual/Hybrid
Comfortable with Zoom Platform as the delivery mechanism - use of breakout rooms, etc.
Podcast preparation with the speakers
Comfortable with the use of Slido and other interactive Q&A tools
REQUIREMENTS:
At least 5-7 years of experience in planning and executing events in the business and social arena
Preferably experience in a member-based non-profit organization or agency background
Business degree or related qualifications
Candidate must work extremely well under pressure, ensuring the smooth and efficient running of all events
Strong commercial mindset to drive the department forward
Confident speaker in presentations, interpersonal, and networking skills
Fluent in the English language, both spoken and written
Proficient in Microsoft Office and adaptable to new systems
KEY ATTRIBUTES:
Excellent attention to detail
Ability to “join-the-dots” when processing a lot of information
Fast learner and adaptable to an SME environment
Excellent team player working across functions (policy, marketing, trade)
Organizes self, works effectively, and makes best use of resources
Ability to work both independently and as a member of a small team
Takes responsibility and uses initiative to deliver high-quality work
Understands and focuses on customer needs
Able to multi-task and manage (sometimes demanding) deadlines
Strong communication skills with the ability to flag potential challenges ahead of time
Ability to think on your feet and provide solutions where needed
ADDITIONAL INFORMATION:
Working hours 08:30 – 17:30 Monday to Friday
Monthly Salary (+ CPF)
15 days paid annual leave
Huge access to knowledge via our content resources and events
ADDITIONAL NOTES:
Given the nature of the Chamber activities, some events sit outside traditional working hours, so the candidate will need to be flexible to suit morning and evening meetings/events
Some events include VIP guests from Singapore and the UK, so we will need someone that is calm under pressure and can competently deal with high-profile stakeholders
This is a small but mighty team; please be prepared to support other departments where required#J-18808-Ljbffr

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