Facilities Coordinator

1 week ago

Singapore CBRE, Inc Full time

Description About The Role As a CBRE Facilities Coordinator, you’ll assist to elevate our workplace experience. This role blends operational precision with creative event coordination—ensuring our spaces are safe, welcoming, and energizing. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans. Job ID : Posted : 09-Sep-2025 Service line : GWS Segment Role type : Full-time Areas of Interest : Facilities Management Location : Singapore - Singapore What You’ll Do Workplace Services & Operations: Manage office cleaning, pest control, landscaping, and pantry services (including liaising with vendor, managing ordering, purchase orders and budgeting). Conduct walkthroughs and style inspections to uphold safety and hygiene standards. Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness. Administer booking systems (meeting rooms, hot desks) and document access. Oversee subscriptions (newsletters, calendars, handbooks) and renewals. Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness. Communications & Engagement: Draft and send facility updates and email blasts with clarity and warmth. Support community-building initiatives like sustainability and internal campaigns. Liaise with stakeholders to ensure transparent, inclusive communication. Team Support & Coverage: Offer reception coverage during breaks or absenteeism. Manage attendance records and support scheduling. Assist with office move planning via Accordant system. What You’ll Need Minimum 3+ years of experience in facilities coordination, workplace operations, or events. Strong organizational and multitasking skills. Excellent communication and stakeholder management abilities. Experience in vendor management and workplace operations. Ability to work independently with minimum supervision and work collaboratively across teams. Familiarity with Microsoft Office and facility management systems, Purchase Order platform, etc. A collaborative mindset and a passion for creating engaging workplace experiences. Prior experience in event planning or facilities coordination preferred. Able to manage office event setup – furniture management. Seniority level Mid-Senior level Employment type Full-time Job function Management and Manufacturing #J-18808-Ljbffr Industry Other Category Marketing & Media Sub Category Event Management

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