
Executive Assistant
2 weeks ago
This role supports primarily the Partner and 2 to 3 other lawyers. The ideal incumbent will be a proactive problem solver with exceptional communication skills and meticulous attention for details.
What You'll Do
Manage and coordinate scheduling for the Partner including managing flow of mails, email, phone calls, client management, and other company/department logistics
Provide administrative and office support, such as maintenance of filing system and contacts database
Answer and respond to phone calls, communicate messages and information to the Partner
Manage Partner travel logistics and activities, including accommodations, transportation, and meals
Coordinate internal and external resources to expedite workflows
Maintain records, files, and documents for the Partner
Manage and organize team communications and plan events, both internal and off-site
Maintain professionalism and strict confidentiality in respect of communications, materials and all correspondences
About You
At least 5 years of related administrative experience reporting directly to the upper management
Excellent spoken and written English
Excellent interpersonal, organizational and communication skills
Strong time-management and organizational skills, and an ability to multi-task
Proficiency with office productivity tools and an aptitude for learning new software and systems
Ability to work well within a team environment, flexible, and willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Experience in a mid-sized international law firm or larger practices
Experience in IP portfolio management and commercial/transactional matters will be an advantage
Experience in developing internal processes, workflows and filing systems
Apply to the role by submitting a copy of your CV and cover letter to
Seniority level
Seniority level Associate
Employment type
Employment type Full-time
Job function
Job function Administrative, Customer Service, and Project Management
Industries Legal Services and Law Practice
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