Assistant Manager/Manager, Events Management

2 days ago

Singapore Singapore Art Museum Full time

Overview The Assistant Manager/Manager, Events Management at Singapore Art Museum (SAM) will oversee the planning and execution of SAM-hosted events, including exhibition openings, donor receptions, and stakeholder engagements. This is a standalone role, suitable for someone who is highly organised, resourceful, and hands-on, with the ability to manage multiple priorities across departments. The role reports to the Estates division for operational matters and supports the Marketing & Communications, Partnership and Patronage, Business Development, Production Management, and Visitor Experience teams on stakeholder-facing aspects of events. Key Responsibilities Plan and manage end-to-end execution of SAM-hosted events, including exhibition openings, fundraising events, and VIP receptions Oversee guest list planning, invitation roll-out, RSVP tracking, seating arrangements, and guest communication Manage appointed event management companies or agencies, including briefs, proposal evaluation, and oversight of deliverables to ensure alignment with SAM’s objectives and standards Liaise with Mapletree and relevant authorities for events taking place beyond SAM’s premises Collaborate with internal teams on event publicity, on-site branding, and media needs Prepare detailed event run sheets and coordinate live event activities across all parties Ensure compliance with safety and venue protocols for all events Plan and execute events involving Political Office Holders (POHs), ensuring arrangements meet official protocols, security, and guest experience standards Conduct post-event evaluations and maintain documentation for institutional reporting Build and maintain a database of preferred vendors and event templates Manage event-related procurement processes, including drafting specifications for ITQs/ITTs, evaluating submissions, and ensuring compliance with procurement policies via SAP or relevant systems Qualifications Minimum 5 years’ experience in event management, preferably within the arts, hospitality, or cultural sectors Strong planning, vendor management, and interpersonal communication skills Experience managing external event management companies or vendors, including briefing, negotiation, and performance oversight Proven experience managing events involving Political Office Holders (POHs), with strong understanding of protocol, security, and guest handling requirements Experience managing high-level events with VIP guests and external partners Able to work independently and collaboratively across teams Comfortable being the sole events lead, managing multiple projects, budgets, and timelines with minimal supervision Comfortable working evenings and weekends, as required by event schedules Experience in procurement processes (ITQ, ITT) and finance systems such as SAP is preferred Solutions-oriented and resourceful, with a strong eye for detail and guest experience #J-18808-Ljbffr

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