Event Manager

3 days ago

Singapore BCD Meetings & Events Full time

Overview
Join to apply for the
Event Manager
role at
BCD Meetings & Events .
The Event Manager is responsible for the development, planning and overall operational execution of meetings, conferences, incentive travel programs and/or special events. The Event Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department. The Event Manager is responsible for the day-to-day internal contact and project planning functions, as well as overseeing elements such as website development, attendee management, budget management and final program billing.
Responsibilities
Work with customers/clients to develop, coordinate and implement their meetings, incentives and events.
Develop and conduct site inspections as required and follow up with site inspection notes, revised estimated budget, program itinerary and program timeline.
Utilize and leverage on preferred hotel agreements when negotiating hotel contracts. Recommend and utilize approved Destination Management Companies (DMC).
Conduct internal pre-program briefings and post-program debriefings, including briefing and debriefings.
Manage day-to-day internal program budgets, present to Manager and Event owner for review and approval prior to sending to client.
Work to increase program profitability over original priced program received at pre-sale turnover.
Facilitate the creative direction and fulfillment of program related participant and host communications materials, including save the dates, registration announcements, room gifts, pre-trip and onsite materials, including program signage and participant name badges.
Facilitate and oversee program data management process, data integrity and reporting. Ensure data reconciliation is complete and accurate.
Source destination, air, hotel and venue options that meet the goals and objectives of the departments.
Track and manage air, hotel and vendor attrition, cancellation, and deposit schedules.
Negotiate hotel, air and venue contracts; Track and report hotel room nights and spend.
Negotiate and purchase ground transportation, entertainment, and décor elements via preferred Destination Management Companies and/or direct vendors.
Prepare program related

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