International Trade Coordinator

7 days ago

Singapore beBeeTrade Full time

International Trade Administrator: A Role in Global Logistics

Job Description

We are seeking a highly organized and detail-oriented professional to join our dynamic team as an International Trade Administrator. In this role, you will be responsible for trade documentation, logistics coordination, and ensuring seamless communication across international borders.

  • Documentation & Coordination
    • Create, verify, and manage all types of international trading documentation, including invoices, sales orders, packing lists, and delivery orders.
    • Utilize Microsoft Excel to create quotations, track shipments, update reports, manage data, and generate trade-related documents.
    • Coordinate with our China-based team, suppliers, and international clients to ensure timely deliveries of shipments and containers.
    • Maintain accurate documentation on cloud storage and ensure proper version control for all orders.
    • Monitor our China teams activities and ensure timelines/shipment schedules are adhered to.
    • Verify and update inventory records after each shipment to maintain accurate stock data.
  • Client & Team Communication
    • Act as the main point of contact between our Clients and China team ensuring smooth coordination and timely updates.
    • Use communication tools such as Slack, WeChat, and Email to manage inquiries from clients/team.
    • Clientele Focus: Our primary clientele is based in Latin America, including countries like Argentina, Paraguay, Mexico, and others.
    • Fluency in Spanish is an advantage, although not mandatory. We understand that not everyone may be fluent in Spanish, and we will provide training to help you effectively use translation tools like Google Translate.
  • Coordination with China Team
    • Proficiency in Mandarin is essential for liaising with our China-based team to ensure clear and accurate communication on orders, shipments, and other such inquiries/documentations.
  • Operational Support
    • Maintain, create, and update (using Excel) documents such as Quotations, Sales Orders, Invoices, Packing Lists, Contracts, etc.
    • Assist with verifying documents and updating shipping schedules.

Required Skills and Qualifications

To succeed in this role, you should have:

  • Education & Experience
    • A minimum of 2 years of experience in general administration, with good knowledge and practical use of Microsoft Excel.
  • Technical Skills
    • Strong proficiency in Microsoft Excel, including creating templates and managing data.
  • Language Skills
    • Fluency in English is required.
    • Proficiency in Mandarin is essential for effective communication with our China team.
    • Proficiency in Spanish is advantageous for liaising with our Latin American clients.
  • Organizational Skills
    • Strong attention to detail and ability to manage multiple tasks efficiently in a fast-paced environment.
  • Adaptability
    • Proactive, detail-oriented mindset with problem-solving capabilities, able to collaborate effectively in a growing SME.

Benefits

We offer a range of benefits, including:

  • Work-Life Balance
    • Monday to Friday work schedule with flexible hours.
  • Career Growth
    • Ongoing training and development opportunities.
  • Supportive Culture
    • Collaborative and inclusive work environment.

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