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Senior Executive/Assistant Manager, Admissions, Projects and Electives LKCMedicine

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

**Job Title:** Senior Executive/Assistant Manager

**About the Role:** Lee Kong Chian School of Medicine (LKCMedicine) is seeking a resourceful and detail-oriented individual who thrives in complex environments and excels in teamwork.

**Key Responsibilities:

  • Secretariat to the Student Admissions Committee (SAC)


  • • Stay up-to-date on NTU admissions and scholarship policies and procedures


    • Perform secretariat duties for the SAC, which convenes four times a year

  • Multiple Mini Interviews (Admissions Interviews)


  • • Plan and organize the Multiple Mini Interview (MMI), including scheduling interviewers, candidates, and planning staff duty


    • Collaborate with NTU Office of Admissions (OA) on LKCMedicine admissions requirements


    • Liaise with UCAT on publicity, registration, and results


    • Support Assistant Dean, Admissions on recruitment and training of new interviewers


    • Maintain and update MMI scenarios


    • Work with OA and LKCMedicine Communications and External Relations on promotional materials, including websites and social media platforms

  • Recruitment of Students during Admissions Phase


  • • Ensure accuracy of admissions data


    • Oversee the shortlisting process


    • Assist in managing offer and acceptance numbers and propose to the SAC the number of offers to be made at various stages during admissions


    • Collaborate with MOHH and MINDEF on surety signing and NS disruption


    • Manage appeal cases in collaboration with OA


    • Work with Student Life & Support team on scholarship and financial aid matters


    • Prepare admissions reports and presentations for core leadership group and Governing Board

  • Support for Outreach Activities


  • • Participate in NTU Open House and LKCMedicine outreach events


    • Review and provide inputs to outreach teams (NTU and LKCMedicine) on conduct of outreach activities


    • Maintain and update a comprehensive set of admissions frequently asked questions

  • Policies, Systems and Procedures


  • • Develop and update admissions policies as required


    • Document and update admission processes, including writing Standard Operating Procedures to ensure knowledge retention and for internal audit purposes


    • Review processes and digitalize workflows


    • Assist with other department-level administrative tasks


    • Participate in department-level events/activities

**Requirements:

  • A recognized degree in any discipline, with at least 5 years of relevant experience in education management.
  • Proficiency in statistics and Microsoft Office applications
  • Experience with data management
  • Resilient, meticulous, and analytical
  • Ability to multi-task and work independently under time pressure
  • Excellent communication skills (written and verbal)

This is a 3-year contract appointment.