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Deputy Director, Business Operations Management

1 week ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

The Vice President Research Office oversees research at Nanyang Technological University (NTU), with a commitment to research excellence and positive societal impact. The office devises and implements NTU's research strategy whilst addressing Singapore's national priorities.

We develop research-related policies and coordinate research-related operations at the university level.

Key Responsibilities
  • Drive key strategic initiatives together with Associate Vice Presidents of the VPR office and Centre Directors of University-level research centres.
  • Oversee risk and governance of university-level research centres. Review research agreements involving overseas collaboration partners to establish if further risk assessment is required; and to see through risk assessment and the development of mitigation measures.
  • Provide support to research strategies and initiatives including gathering, mapping, and analysing research expertise, proposals, meeting briefs / minutes, supporting research collaborations, coordinating review, and coordinating visits / workshops.
  • Work synergistically with stakeholders to coordinate the formulation and development of policy and procedural papers in relation to the implementation of new initiatives and/or revision of existing policies/guidelines that guide research activity across NTU.
  • Enable oversight of VPR Office on university-level research centres, establishing a coordinated and integrated process among the various departments such as Human Resource, Finance and IT in harmonizing the list of research institutes between regulation and systems.
  • Facilitate the process of opening new university-level research centers and/or close research centre.
  • Using analytics to review the performance of research centres and recommend improvements.
  • Work closely with Finance to review budget submissions.
  • Part of the working committee to review new space requests, renewals, and keep an oversight of newly big-funded projects requiring space.
Requirements
  • A minimum of a Master's degree, preferably Ph.D. degree with R&D background in a field relevant to organization's focus area.
  • Additional certifications in Leadership, Project Management, or related areas could be advantageous.
  • At least 5-10 years of experience in a leadership or management role within a research, academic, or similar setting, demonstrating a track record of strategic planning and successful project delivery.
  • Proven experience in influencing and collaborating with a diverse range of stakeholders and research teams.
  • Ability to see the big picture, formulate strategies, and translate them into actionable plans.
  • Exceptional ability to communicate clearly and persuasively, both in writing (e.g., drafting whitepapers and guidelines, making slides) and verbally, across different levels of the organization.
  • Strong analytical skills and the ability to navigate complex challenges, making informed decisions under pressure. This includes a keen attention to detail, ensuring that all aspects of a problem are considered and addressed, which is critical for developing thorough and effective solutions, especially for sensitive issues.
  • Capacity to quickly learn and adapt to new subject areas and changes in the national landscape.
  • Excellent administrative skills and fully competent in MS Office applications and databases.